1*b1cdbd2cSJim Jagielski<?xml version="1.0" encoding="UTF-8"?> 2*b1cdbd2cSJim Jagielski<helpdocument version="1.0"> 3*b1cdbd2cSJim Jagielski 4*b1cdbd2cSJim Jagielski<!--*********************************************************** 5*b1cdbd2cSJim Jagielski * 6*b1cdbd2cSJim Jagielski * Licensed to the Apache Software Foundation (ASF) under one 7*b1cdbd2cSJim Jagielski * or more contributor license agreements. See the NOTICE file 8*b1cdbd2cSJim Jagielski * distributed with this work for additional information 9*b1cdbd2cSJim Jagielski * regarding copyright ownership. The ASF licenses this file 10*b1cdbd2cSJim Jagielski * to you under the Apache License, Version 2.0 (the 11*b1cdbd2cSJim Jagielski * "License"); you may not use this file except in compliance 12*b1cdbd2cSJim Jagielski * with the License. You may obtain a copy of the License at 13*b1cdbd2cSJim Jagielski * 14*b1cdbd2cSJim Jagielski * http://www.apache.org/licenses/LICENSE-2.0 15*b1cdbd2cSJim Jagielski * 16*b1cdbd2cSJim Jagielski * Unless required by applicable law or agreed to in writing, 17*b1cdbd2cSJim Jagielski * software distributed under the License is distributed on an 18*b1cdbd2cSJim Jagielski * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 19*b1cdbd2cSJim Jagielski * KIND, either express or implied. See the License for the 20*b1cdbd2cSJim Jagielski * specific language governing permissions and limitations 21*b1cdbd2cSJim Jagielski * under the License. 22*b1cdbd2cSJim Jagielski * 23*b1cdbd2cSJim Jagielski ***********************************************************--> 24*b1cdbd2cSJim Jagielski 25*b1cdbd2cSJim Jagielski 26*b1cdbd2cSJim Jagielski 27*b1cdbd2cSJim Jagielski 28*b1cdbd2cSJim Jagielski<meta> 29*b1cdbd2cSJim Jagielski <topic id="textsharedguideredlining_enterxml" indexer="include" status="PUBLISH"> 30*b1cdbd2cSJim Jagielski <title xml-lang="en-US" id="tit">Recording Changes</title> 31*b1cdbd2cSJim Jagielski <filename>/text/shared/guide/redlining_enter.xhp</filename> 32*b1cdbd2cSJim Jagielski </topic> 33*b1cdbd2cSJim Jagielski </meta> 34*b1cdbd2cSJim Jagielski <body> 35*b1cdbd2cSJim Jagielski<bookmark xml-lang="en-US" branch="index" id="bm_id3155364"><bookmark_value>changes; recording</bookmark_value> 36*b1cdbd2cSJim Jagielski <bookmark_value>recording; changes</bookmark_value> 37*b1cdbd2cSJim Jagielski <bookmark_value>comments; on changes</bookmark_value> 38*b1cdbd2cSJim Jagielski <bookmark_value>review function;tracking changes</bookmark_value> 39*b1cdbd2cSJim Jagielski</bookmark><comment>UFI: deleted index review function;recording changes</comment><comment>MW changed "settings;tracking changes" </comment> 40*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="hd_id3155364" role="heading" level="1" l10n="U" oldref="7"><variable id="redlining_enter"><link href="text/shared/guide/redlining_enter.xhp" name="Recording Changes">Recording Changes</link> 41*b1cdbd2cSJim Jagielski</variable></paragraph> 42*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id7271645" role="note" l10n="NEW">The review function is available in %PRODUCTNAME for text documents and spreadsheet documents.</paragraph> 43*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3145669" role="paragraph" l10n="CHG" oldref="8">Not all changes are recorded. For example, the changing of a tab stop from align left to align right is not recorded. However, all usual changes made by a proofreader are recorded, such as additions, deletions, text alterations, and usual formatting.</paragraph> 44*b1cdbd2cSJim Jagielski <table id="tbl_id3147399"> 45*b1cdbd2cSJim Jagielski <tablerow> 46*b1cdbd2cSJim Jagielski <tablecell> 47*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3147088" role="paragraph" l10n="U" oldref="17">1.</paragraph> 48*b1cdbd2cSJim Jagielski </tablecell> 49*b1cdbd2cSJim Jagielski <tablecell> 50*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3149095" role="paragraph" l10n="U" oldref="9">To start recording changes, open the document to be edited and choose <link href="text/shared/01/02230000.xhp" name="Edit - Changes"><emph>Edit - Changes</emph></link> and then choose <emph>Record</emph>.</paragraph> 51*b1cdbd2cSJim Jagielski </tablecell> 52*b1cdbd2cSJim Jagielski </tablerow> 53*b1cdbd2cSJim Jagielski <tablerow> 54*b1cdbd2cSJim Jagielski <tablecell> 55*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3154749" role="paragraph" l10n="U" oldref="18">2.</paragraph> 56*b1cdbd2cSJim Jagielski </tablecell> 57*b1cdbd2cSJim Jagielski <tablecell> 58*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3163802" role="paragraph" l10n="U" oldref="10">Now start making your changes. You will note that all new text passages that you enter are underlined in color, while all text that you delete remains visible but is crossed out and shown in color.</paragraph> 59*b1cdbd2cSJim Jagielski </tablecell> 60*b1cdbd2cSJim Jagielski </tablerow> 61*b1cdbd2cSJim Jagielski <tablerow> 62*b1cdbd2cSJim Jagielski <tablecell> 63*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3152349" role="paragraph" l10n="U" oldref="19">3.</paragraph> 64*b1cdbd2cSJim Jagielski </tablecell> 65*b1cdbd2cSJim Jagielski <tablecell> 66*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3149578" role="paragraph" l10n="CHG" oldref="11">If you move to a marked change with the mouse pointer, you will see a reference to the type of change, the author, date and time of day for the change in the Help Tip. If the Extended Tips are also enabled, you will also see any available comments on this change.</paragraph> 67*b1cdbd2cSJim Jagielski </tablecell> 68*b1cdbd2cSJim Jagielski </tablerow> 69*b1cdbd2cSJim Jagielski </table> 70*b1cdbd2cSJim Jagielski 71*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_id3156119" xml-lang="en-US" l10n="U" oldref="12">Changes in a spreadsheet document are highlighted by a border around the cells; when you point to the cell you can see more detailed information on this change in the Help Tip.</paragraph> 72*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_id3148473" xml-lang="en-US" l10n="U" oldref="13">You can enter a comment on each recorded change by placing the cursor in the area of the change and then choosing <emph>Edit - Changes - Comment</emph>. In addition to Extended Tips, the comment is also displayed in the list in the <link href="text/shared/01/02230400.xhp" name="Accept or Reject Changes"><emph>Accept or Reject Changes</emph></link> dialog.</paragraph> 73*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_id3153542" xml-lang="en-US" l10n="U" oldref="14">To stop recording changes, choose <emph>Edit - Changes - Record</emph> again. The check mark is removed and you can now save the document.</paragraph> 74*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_id3153627" xml-lang="en-US" l10n="U" oldref="15">In a text document, you can highlight all lines that you have changed with an additional colored marking. This can be in the form of a red line in the margin, for example.</paragraph> 75*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_id3147530" xml-lang="en-US" l10n="CHG" oldref="16">To change the settings for tracking changes, choose <emph><switchinline select="sys"><caseinline select="MAC">%PRODUCTNAME - Preferences</caseinline><defaultinline>Tools - Options</defaultinline></switchinline> - %PRODUCTNAME Writer</emph> - <link href="text/shared/optionen/01040700.xhp" name="Changes"><emph>Changes</emph></link> or on the <emph><switchinline select="sys"><caseinline select="MAC">%PRODUCTNAME - Preferences</caseinline><defaultinline>Tools - Options</defaultinline></switchinline> - %PRODUCTNAME Calc</emph> - <link href="text/shared/optionen/01060600.xhp" name="Changes"><emph>Changes</emph></link>.</paragraph> 76*b1cdbd2cSJim Jagielski<embed href="text/shared/00/00000004.xhp#related"/> 77*b1cdbd2cSJim Jagielski<embed href="text/shared/guide/redlining.xhp#redlining"/> 78*b1cdbd2cSJim Jagielski<embed href="text/shared/guide/redlining_accept.xhp#redlining_accept"/> 79*b1cdbd2cSJim Jagielski<embed href="text/shared/guide/redlining_doccompare.xhp#redlining_doccompare"/> 80*b1cdbd2cSJim Jagielski<embed href="text/shared/guide/redlining_docmerge.xhp#redlining_docmerge"/> 81*b1cdbd2cSJim Jagielski<embed href="text/shared/guide/redlining_versions.xhp#redlining_versions"/> 82*b1cdbd2cSJim Jagielski</body> 83*b1cdbd2cSJim Jagielski</helpdocument> 84