1*b1cdbd2cSJim Jagielski<?xml version="1.0" encoding="UTF-8"?> 2*b1cdbd2cSJim Jagielski<helpdocument version="1.0"> 3*b1cdbd2cSJim Jagielski 4*b1cdbd2cSJim Jagielski<!--*********************************************************** 5*b1cdbd2cSJim Jagielski * 6*b1cdbd2cSJim Jagielski * Licensed to the Apache Software Foundation (ASF) under one 7*b1cdbd2cSJim Jagielski * or more contributor license agreements. See the NOTICE file 8*b1cdbd2cSJim Jagielski * distributed with this work for additional information 9*b1cdbd2cSJim Jagielski * regarding copyright ownership. The ASF licenses this file 10*b1cdbd2cSJim Jagielski * to you under the Apache License, Version 2.0 (the 11*b1cdbd2cSJim Jagielski * "License"); you may not use this file except in compliance 12*b1cdbd2cSJim Jagielski * with the License. You may obtain a copy of the License at 13*b1cdbd2cSJim Jagielski * 14*b1cdbd2cSJim Jagielski * http://www.apache.org/licenses/LICENSE-2.0 15*b1cdbd2cSJim Jagielski * 16*b1cdbd2cSJim Jagielski * Unless required by applicable law or agreed to in writing, 17*b1cdbd2cSJim Jagielski * software distributed under the License is distributed on an 18*b1cdbd2cSJim Jagielski * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 19*b1cdbd2cSJim Jagielski * KIND, either express or implied. See the License for the 20*b1cdbd2cSJim Jagielski * specific language governing permissions and limitations 21*b1cdbd2cSJim Jagielski * under the License. 22*b1cdbd2cSJim Jagielski * 23*b1cdbd2cSJim Jagielski ***********************************************************--> 24*b1cdbd2cSJim Jagielski 25*b1cdbd2cSJim Jagielski 26*b1cdbd2cSJim Jagielski 27*b1cdbd2cSJim Jagielski 28*b1cdbd2cSJim Jagielski<meta> 29*b1cdbd2cSJim Jagielski <topic id="textswriterguidepagenumbersxml" indexer="include" status="PUBLISH"> 30*b1cdbd2cSJim Jagielski <title xml-lang="en-US" id="tit">Page Numbers </title> 31*b1cdbd2cSJim Jagielski <filename>/text/swriter/guide/pagenumbers.xhp</filename> 32*b1cdbd2cSJim Jagielski </topic> 33*b1cdbd2cSJim Jagielski </meta> 34*b1cdbd2cSJim Jagielski <body> 35*b1cdbd2cSJim Jagielski<bookmark xml-lang="en-US" branch="index" id="bm_id5918759"><bookmark_value>page numbers;inserting/defining/formatting</bookmark_value> 36*b1cdbd2cSJim Jagielski <bookmark_value>page styles;page numbering</bookmark_value> 37*b1cdbd2cSJim Jagielski <bookmark_value>starting page numbers</bookmark_value> 38*b1cdbd2cSJim Jagielski <bookmark_value>formatting;page numbers</bookmark_value> 39*b1cdbd2cSJim Jagielski <bookmark_value>defining;starting page numbers</bookmark_value> 40*b1cdbd2cSJim Jagielski <bookmark_value>inserting;page numbers</bookmark_value> 41*b1cdbd2cSJim Jagielski <bookmark_value>styles;page numbers</bookmark_value> 42*b1cdbd2cSJim Jagielski</bookmark><comment>mw inserted six index entries</comment><comment>mw added "styles;"</comment> 43*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="hd_id413830" role="heading" level="1" l10n="NEW"><variable id="pagenumbers"><link href="text/swriter/guide/pagenumbers.xhp" name="Page Numbers">Page Numbers</link> 44*b1cdbd2cSJim Jagielski</variable></paragraph> 45*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id1617175" role="paragraph" l10n="NEW">In Writer, a page number is a field that you can insert into your text.</paragraph> 46*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="hd_id6091494" role="heading" level="2" l10n="NEW">To Insert Page Numbers</paragraph> 47*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id8611102" role="paragraph" l10n="NEW">Choose <emph>Insert - Fields - Page Number</emph> to insert a page number at the current cursor position.</paragraph> 48*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id6604510" role="tip" l10n="NEW">If you see the text "Page number" instead of the number, choose <emph>View - Field names</emph>.</paragraph> 49*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id2678914" role="paragraph" l10n="NEW">However, these fields will change position when you add or remove text. So it is best to insert the page number field into a header or footer that has the same position and that is repeated on every page.</paragraph> 50*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id614642" role="paragraph" l10n="NEW">Choose <item type="menuitem">Insert - Header - (name of page style)</item> or <item type="menuitem">Insert - Footer - (name of page style)</item> to add a header or footer to all pages with the current page style.</paragraph> 51*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="hd_id2551652" role="heading" level="2" l10n="NEW">To Start With a Defined Page Number</paragraph> 52*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id6111941" role="paragraph" l10n="NEW">Now you want some more control on page numbers. You are writing a text document that should start with page number 12.</paragraph> 53*b1cdbd2cSJim Jagielski <list type="ordered"> 54*b1cdbd2cSJim Jagielski <listitem> 55*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id5757621" role="listitem" l10n="NEW">Click into the first paragraph of your document.</paragraph> 56*b1cdbd2cSJim Jagielski </listitem> 57*b1cdbd2cSJim Jagielski <listitem> 58*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id2632831" role="listitem" l10n="NEW">Choose <emph>Format - Paragraph - Text flow</emph>.</paragraph> 59*b1cdbd2cSJim Jagielski </listitem> 60*b1cdbd2cSJim Jagielski <listitem> 61*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id4395275" role="listitem" l10n="NEW">In the Breaks area, enable <emph>Insert</emph>. Enable <emph>With Page Style</emph> just to be able to set the new <emph>Page number</emph>. Click <emph>OK</emph>.</paragraph> 62*b1cdbd2cSJim Jagielski </listitem> 63*b1cdbd2cSJim Jagielski </list> 64*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id1654408" role="note" l10n="NEW">The new page number is an attribute of the first paragraph of the page.</paragraph> 65*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="hd_id7519150" role="heading" level="2" l10n="NEW">To Format the Page Number Style</paragraph> 66*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id9029206" role="paragraph" l10n="NEW">You want roman page numbers running i, ii, iii, iv, and so on.</paragraph> 67*b1cdbd2cSJim Jagielski <list type="ordered"> 68*b1cdbd2cSJim Jagielski <listitem> 69*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3032319" role="listitem" l10n="NEW">Double-click directly before the page number field. You see the <emph>Edit Fields</emph> dialog.</paragraph> 70*b1cdbd2cSJim Jagielski </listitem> 71*b1cdbd2cSJim Jagielski <listitem> 72*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id9139378" role="listitem" l10n="NEW">Select a number format and click <emph>OK</emph>.</paragraph> 73*b1cdbd2cSJim Jagielski </listitem> 74*b1cdbd2cSJim Jagielski </list> 75*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="hd_id5051728" role="heading" level="2" l10n="NEW">Using Different Page Number Styles</paragraph> 76*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id1558885" role="paragraph" l10n="NEW">You need some pages with the roman numbering style, followed by the remaining pages in another style.</paragraph> 77*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id1541184" role="paragraph" l10n="NEW">In Writer, you will need different page styles. The first page style has a footer with a page number field formatted for roman numbers. The following page style has a footer with a page number field formatted in another look.</paragraph> 78*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id18616" role="paragraph" l10n="NEW">Both page styles must be separated by a page break. In Writer, you can have automatic page breaks and manually inserted page breaks.</paragraph> 79*b1cdbd2cSJim Jagielski <list type="unordered"> 80*b1cdbd2cSJim Jagielski <listitem> 81*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id6138492" role="paragraph" l10n="NEW">An <emph>automatic page break</emph> appears at the end of a page when the page style has a different "next style".</paragraph> 82*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id4569231" role="paragraph" l10n="NEW">For example, the "First Page" page style has "Default" as the next style. To see this, you may press <switchinline select="sys"><caseinline select="MAC">Command+T</caseinline><defaultinline>F11</defaultinline></switchinline> to open the <item type="menuitem">Styles and Formatting</item> window, click the <item type="menuitem">Page Styles</item> icon, right-click the First Page entry. Choose <item type="menuitem">Modify</item> from the context menu. On the <item type="menuitem">Organizer</item> tab, you can see the "next style".</paragraph> 83*b1cdbd2cSJim Jagielski </listitem> 84*b1cdbd2cSJim Jagielski <listitem> 85*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id291451" role="paragraph" l10n="NEW">A <emph>manually inserted page break</emph> can be applied without or with a change of page styles.</paragraph> 86*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3341776" role="paragraph" l10n="NEW">If you just press <item type="keycode">Ctrl+Enter</item>, you apply a page break without a change of styles.</paragraph> 87*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id5947141" role="paragraph" l10n="NEW">If you choose <emph>Insert - Manual break</emph>, you can insert a page break without or with a change of style or with a change of page number.</paragraph> 88*b1cdbd2cSJim Jagielski </listitem> 89*b1cdbd2cSJim Jagielski </list> 90*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id1911679" role="paragraph" l10n="NEW">It depends on your document what is best: to use a manually inserted page break between page styles, or to use an automatic change. If you just need one title page with a different style than the other pages, you can use the automatic method:</paragraph> 91*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="hd_id9364909" role="heading" level="3" l10n="NEW">To Apply a Different Page Style to the First Page</paragraph> 92*b1cdbd2cSJim Jagielski <list type="ordered"> 93*b1cdbd2cSJim Jagielski <listitem> 94*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id4473403" role="listitem" l10n="NEW">Click into the first page of your document.</paragraph> 95*b1cdbd2cSJim Jagielski </listitem> 96*b1cdbd2cSJim Jagielski <listitem> 97*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id4313791" role="listitem" l10n="NEW">Choose <emph>Format - Styles and Formatting</emph>. </paragraph> 98*b1cdbd2cSJim Jagielski </listitem> 99*b1cdbd2cSJim Jagielski <listitem> 100*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id4331797" role="listitem" l10n="NEW">In the <emph>Styles and Formatting</emph> window, click the <emph>Page Styles</emph> icon.</paragraph> 101*b1cdbd2cSJim Jagielski </listitem> 102*b1cdbd2cSJim Jagielski <listitem> 103*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id4191717" role="listitem" l10n="NEW">Double-click the "First Page" style.</paragraph> 104*b1cdbd2cSJim Jagielski </listitem> 105*b1cdbd2cSJim Jagielski </list> 106*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id2318796" role="paragraph" l10n="NEW">Now your title page has the style "First Page", and the next pages automatically have the "Default" style.</paragraph> 107*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id399182" role="paragraph" l10n="NEW">You can now for example insert a footer for the "Default" page atyle only, or insert footers in both page styles, but with differently formatted page number fields.</paragraph> 108*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="hd_id5298318" role="heading" level="3" l10n="NEW">To Apply a Manually Inserted Page Style Change</paragraph> 109*b1cdbd2cSJim Jagielski <list type="ordered"> 110*b1cdbd2cSJim Jagielski <listitem> 111*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id7588732" role="listitem" l10n="NEW">Click at the start of the first paragraph on the page where a different page style will be applied.</paragraph> 112*b1cdbd2cSJim Jagielski </listitem> 113*b1cdbd2cSJim Jagielski <listitem> 114*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id95828" role="listitem" l10n="NEW">Choose <emph>Insert - Manual Break</emph>. You see the <emph>Insert Break</emph> dialog.</paragraph> 115*b1cdbd2cSJim Jagielski </listitem> 116*b1cdbd2cSJim Jagielski <listitem> 117*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3496200" role="listitem" l10n="NEW">In the <item type="menuitem">Style</item> list box, select a page style. You may set a new page number, too. Click <item type="menuitem">OK</item>.</paragraph> 118*b1cdbd2cSJim Jagielski </listitem> 119*b1cdbd2cSJim Jagielski </list> 120*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id7599108" role="paragraph" l10n="NEW">The selected page style will be used from the current paragraph to the next page break with style. You may need to create the new page style first.</paragraph> 121*b1cdbd2cSJim Jagielski <embed href="text/shared/00/00000004.xhp#related"/> 122*b1cdbd2cSJim Jagielski <embed href="text/swriter/guide/footer_pagenumber.xhp#footer_pagenumber"/> 123*b1cdbd2cSJim Jagielski <embed href="text/swriter/guide/header_footer.xhp#header_footer"/> 124*b1cdbd2cSJim Jagielski <embed href="text/swriter/guide/even_odd_sdw.xhp#even_odd_sdw"/> 125*b1cdbd2cSJim Jagielski <embed href="text/swriter/guide/change_header.xhp#change_header"/> 126*b1cdbd2cSJim Jagielski <embed href="text/swriter/guide/header_with_chapter.xhp#header_with_chapter"/> 127*b1cdbd2cSJim Jagielski <embed href="text/swriter/guide/header_with_line.xhp#header_with_line"/> 128*b1cdbd2cSJim Jagielski </body> 129*b1cdbd2cSJim Jagielski</helpdocument>