1cdf0e10cSrcweir<?xml version="1.0" encoding="UTF-8"?> 2cdf0e10cSrcweir<helpdocument version="1.0"> 3cdf0e10cSrcweir 4*ce44d6c1SAndrew Rist<!--*********************************************************** 5cdf0e10cSrcweir * 6*ce44d6c1SAndrew Rist * Licensed to the Apache Software Foundation (ASF) under one 7*ce44d6c1SAndrew Rist * or more contributor license agreements. See the NOTICE file 8*ce44d6c1SAndrew Rist * distributed with this work for additional information 9*ce44d6c1SAndrew Rist * regarding copyright ownership. The ASF licenses this file 10*ce44d6c1SAndrew Rist * to you under the Apache License, Version 2.0 (the 11*ce44d6c1SAndrew Rist * "License"); you may not use this file except in compliance 12*ce44d6c1SAndrew Rist * with the License. You may obtain a copy of the License at 13*ce44d6c1SAndrew Rist * 14*ce44d6c1SAndrew Rist * http://www.apache.org/licenses/LICENSE-2.0 15*ce44d6c1SAndrew Rist * 16*ce44d6c1SAndrew Rist * Unless required by applicable law or agreed to in writing, 17*ce44d6c1SAndrew Rist * software distributed under the License is distributed on an 18*ce44d6c1SAndrew Rist * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 19*ce44d6c1SAndrew Rist * KIND, either express or implied. See the License for the 20*ce44d6c1SAndrew Rist * specific language governing permissions and limitations 21*ce44d6c1SAndrew Rist * under the License. 22*ce44d6c1SAndrew Rist * 23*ce44d6c1SAndrew Rist ***********************************************************--> 24*ce44d6c1SAndrew Rist 25*ce44d6c1SAndrew Rist 26cdf0e10cSrcweir 27cdf0e10cSrcweir 28cdf0e10cSrcweir<meta> 29cdf0e10cSrcweir <topic id="textscalcguideautofilterxml" indexer="include" status="PUBLISH"> 30cdf0e10cSrcweir <title xml-lang="en-US" id="tit">Applying AutoFilter</title> 31cdf0e10cSrcweir <filename>/text/scalc/guide/autofilter.xhp</filename> 32cdf0e10cSrcweir </topic> 33cdf0e10cSrcweir </meta> 34cdf0e10cSrcweir <body> 35cdf0e10cSrcweir<bookmark xml-lang="en-US" branch="index" id="bm_id3156423"><bookmark_value>filters, see also AutoFilter function</bookmark_value> 36cdf0e10cSrcweir <bookmark_value>AutoFilter function;applying</bookmark_value> 37cdf0e10cSrcweir <bookmark_value>sheets; filter values</bookmark_value> 38cdf0e10cSrcweir <bookmark_value>numbers; filter sheets</bookmark_value> 39cdf0e10cSrcweir <bookmark_value>columns; AutoFilter function</bookmark_value> 40cdf0e10cSrcweir <bookmark_value>drop-down menus in sheet columns</bookmark_value> 41cdf0e10cSrcweir <bookmark_value>database ranges; AutoFilter function</bookmark_value> 42cdf0e10cSrcweir</bookmark><comment>mw made "drop-down..." a one level entry and added a "see also" reference</comment> 43cdf0e10cSrcweir<paragraph xml-lang="en-US" id="hd_id3156423" role="heading" level="1" l10n="U" oldref="6"><variable id="autofilter"><link href="text/scalc/guide/autofilter.xhp" name="Applying AutoFilter">Applying AutoFilter</link> 44cdf0e10cSrcweir</variable></paragraph> 45cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3147427" role="paragraph" l10n="U" oldref="7">The <emph>AutoFilter</emph> function inserts a combo box on one or more data columns that lets you select the records (rows) to be displayed.</paragraph> 46cdf0e10cSrcweir <section id="autofiltertext"> 47cdf0e10cSrcweir <list type="ordered"> 48cdf0e10cSrcweir <listitem> 49cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3152576" role="listitem" l10n="U" oldref="9">Select the columns you want to use AutoFilter on.</paragraph> 50cdf0e10cSrcweir </listitem> 51cdf0e10cSrcweir <listitem> 52cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3153157" role="listitem" l10n="CHG" oldref="10">Choose <emph>Data - Filter - AutoFilter</emph>. The combo box arrows are visible in the first row of the range selected.</paragraph> 53cdf0e10cSrcweir </listitem> 54cdf0e10cSrcweir <listitem> 55cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3154510" role="listitem" l10n="U" oldref="11">Run the filter by clicking the drop-down arrow in the column heading and choosing an item.</paragraph> 56cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3155064" role="listitem" l10n="CHG" oldref="13">Only those rows whose contents meet the filter criteria are displayed. The other rows are filtered<comment>UFI: we must distinguish manually hidden cells from filtered cells, because they behave differently. So don't use the word "hidden" when a filter is applied.</comment>. You can see if rows have been filtered from the discontinuous row numbers. The column that has been used for the filter is identified by a different color for the arrow button.</paragraph> 57cdf0e10cSrcweir </listitem> 58cdf0e10cSrcweir </list> 59cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id9216589" role="paragraph" l10n="NEW">When you apply an additional AutoFilter on another column of a filtered data range, then the other combo boxes list only the filtered data.</paragraph> 60cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3153714" role="paragraph" l10n="U" oldref="12">To display all records again, select the "all<emph>"</emph> entry in the AutoFilter combo box. If you choose "Standard<emph>"</emph>, the <item type="menuitem">Standard Filter</item> dialog appears, allowing you to set up a standard filter. Choose "Top 10" to display the highest 10 values only. </paragraph> 61cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3147340" role="paragraph" l10n="CHG" oldref="19">To stop using AutoFilter, reselect all cells selected in step 1 and once again choose <emph>Data - Filter - AutoFilter</emph>.</paragraph> 62cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id4303415" role="tip" l10n="NEW">To assign different AutoFilters to different sheets, you must first define a database range on each sheet.</paragraph> 63cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3159236" role="warning" l10n="CHG" oldref="14">The arithmetic functions also take account of the cells that are not visible due to an applied filter. For example, a sum of an entire column will also total the values in the filtered cells. Apply the <link href="text/scalc/01/04060106.xhp" name="SUBTOTAL">SUBTOTAL</link> function if only the cells visible after the application of a filter are to be taken into account.</paragraph> 64cdf0e10cSrcweir </section> 65cdf0e10cSrcweir <section id="relatedtopics"> 66cdf0e10cSrcweir <embed href="text/scalc/guide/filters.xhp#filters"/> 67cdf0e10cSrcweir <embed href="text/scalc/guide/specialfilter.xhp#specialfilter"/> 68cdf0e10cSrcweir <embed href="text/scalc/guide/cellcopy.xhp#cellcopy"/> 69cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3152985" role="paragraph" l10n="U" oldref="16"><link href="text/scalc/01/12040100.xhp" name="Data - Filter - AutoFilter">Data - Filter - AutoFilter</link></paragraph> 70cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3154484" role="paragraph" l10n="U" oldref="17"><link href="text/scalc/01/04060106.xhp" name="SUBTOTAL">SUBTOTAL</link></paragraph> 71cdf0e10cSrcweir </section> 72cdf0e10cSrcweir </body> 73cdf0e10cSrcweir</helpdocument>