1<?xml version="1.0" encoding="UTF-8"?> 2<helpdocument version="1.0"> 3 4<!-- 5*********************************************************************** 6 * 7 * DO NOT ALTER OR REMOVE COPYRIGHT NOTICES OR THIS FILE HEADER. 8 * 9 * Copyright 2000, 2010 Oracle and/or its affiliates. 10 * 11 * OpenOffice.org - a multi-platform office productivity suite 12 * 13 * This file is part of OpenOffice.org. 14 * 15 * OpenOffice.org is free software: you can redistribute it and/or modify 16 * it under the terms of the GNU Lesser General Public License version 3 17 * only, as published by the Free Software Foundation. 18 * 19 * OpenOffice.org is distributed in the hope that it will be useful, 20 * but WITHOUT ANY WARRANTY; without even the implied warranty of 21 * MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. 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If not, see 27 * <http://www.openoffice.org/license.html> 28 * for a copy of the LGPLv3 License. 29 * 30 ************************************************************************ 31 --> 32 33 34<meta> 35 <topic id="textscalcguidecellreferencesxml" indexer="include" status="PUBLISH"> 36 <title xml-lang="en-US" id="tit">Referencing a Cell in Another Document</title> 37 <filename>/text/scalc/guide/cellreferences.xhp</filename> 38 </topic> 39 </meta> 40 <body> 41<bookmark xml-lang="en-US" branch="index" id="bm_id3147436"><bookmark_value>sheet references</bookmark_value> 42 <bookmark_value>references; to cells in other sheets/documents</bookmark_value> 43 <bookmark_value>cells; operating in another document</bookmark_value> 44 <bookmark_value>documents;references</bookmark_value> 45</bookmark><comment>mw made "sheet references;" a one level entry</comment><comment>MW changed "references;" and added "documents;"</comment> 46<paragraph xml-lang="en-US" id="hd_id3147436" role="heading" level="1" l10n="CHG" 47 oldref="9"><variable id="cellreferences"><link href="text/scalc/guide/cellreferences.xhp" name="Referencing Other Sheets">Referencing Other Sheets</link> 48</variable></paragraph> 49 <paragraph xml-lang="en-US" id="par_id9663075" role="paragraph" l10n="NEW">In a sheet cell you can show a reference to a cell in another sheet.</paragraph> 50 <paragraph xml-lang="en-US" id="par_id1879329" role="paragraph" l10n="NEW">In the same way, a reference can also be made to a cell from another document provided that this document has already been saved as a file.</paragraph> 51 <paragraph xml-lang="en-US" id="hd_id7122409" role="heading" level="2" l10n="NEW">To Reference a Cell in the Same Document</paragraph> 52 <list type="ordered"> 53 <listitem> 54 <paragraph xml-lang="en-US" id="par_id2078005" role="listitem" l10n="NEW">Open a new, empty spreadsheet.</paragraph> 55 </listitem> 56 <listitem> 57 <paragraph xml-lang="en-US" id="par_id4943693" role="listitem" l10n="NEW">By way of example, enter the following formula in cell A1 of Sheet1:</paragraph> 58 <paragraph xml-lang="en-US" id="par_id9064302" role="listitem" l10n="NEW"> 59 <item type="literal">=Sheet2.A1</item> 60 </paragraph> 61 </listitem> 62 <listitem> 63 <paragraph xml-lang="en-US" id="par_id7609790" role="listitem" l10n="NEW">Click the <emph>Sheet 2</emph> tab at the bottom of the spreadsheet. Set the cursor in cell A1 there and enter text or a number.</paragraph> 64 </listitem> 65 <listitem> 66 <paragraph xml-lang="en-US" id="par_id809961" role="listitem" l10n="NEW">If you switch back to Sheet1, you will see the same content in cell A1 there. If the contents of Sheet2.A1 change, then the contents of Sheet1.A1 also change.</paragraph> 67 </listitem> 68 </list> 69 <paragraph xml-lang="en-US" id="hd_id9209570" role="heading" level="2" l10n="NEW">To Reference a Cell in Another Document</paragraph> 70 <list type="ordered"> 71 <listitem> 72 <paragraph xml-lang="en-US" id="par_id5949278" role="listitem" l10n="NEW">Choose <emph>File - Open</emph>, to load an existing spreadsheet document.</paragraph> 73 </listitem> 74 <listitem> 75 <paragraph xml-lang="en-US" id="par_id8001953" role="listitem" l10n="NEW">Choose <emph>File - New</emph>, to open a new spreadsheet document. Set the cursor in the cell where you want to insert the external data and enter an equals sign to indicate that you want to begin a formula.</paragraph> 76 </listitem> 77 <listitem> 78 <paragraph xml-lang="en-US" id="par_id8571123" role="listitem" l10n="NEW">Now switch to the document you have just loaded. Click the cell with the data that you want to insert in the new document.</paragraph> 79 </listitem> 80 <listitem> 81 <paragraph xml-lang="en-US" id="par_id8261665" role="listitem" l10n="NEW">Switch back to the new spreadsheet. In the input line you will now see how $[officename] Calc has added the reference to the formula for you. </paragraph> 82 <paragraph xml-lang="en-US" id="par_id5888241" role="listitem" l10n="NEW">The reference to a cell of another document contains the name of the other document in single inverted commas, then a hash #, then the name of the sheet of the other document, followed by a point and the name of the cell.</paragraph> 83 </listitem> 84 <listitem> 85 <paragraph xml-lang="en-US" id="par_id7697683" role="listitem" l10n="NEW">Confirm the formula by clicking the green check mark.</paragraph> 86 </listitem> 87 <listitem> 88 <paragraph xml-lang="en-US" id="par_id7099826" role="listitem" l10n="NEW">If you drag the box in the lower right corner of the active cell to select a range of cells, $[officename] automatically inserts the corresponding references in the adjacent cells. As a result, the sheet name is preceded with a "$" sign to designate it as an absolute reference.</paragraph> 89 </listitem> 90 </list> 91 <paragraph xml-lang="en-US" id="par_id674459" role="paragraph" l10n="NEW">If you examine the name of the other document in this formula, you will notice that it is written as a <link href="text/shared/00/00000002.xhp#url" name="URL">URL</link>. This means that you can also enter a URL from the Internet.</paragraph> 92 <section id="relatedtopics"> 93 <embed href="text/scalc/guide/cellreferences_url.xhp#cellreferences_url"/> 94 </section> 95 </body> 96</helpdocument>