1<?xml version="1.0" encoding="UTF-8"?> 2<helpdocument version="1.0"> 3 4<!-- 5*********************************************************************** 6 * 7 * DO NOT ALTER OR REMOVE COPYRIGHT NOTICES OR THIS FILE HEADER. 8 * 9 * Copyright 2000, 2010 Oracle and/or its affiliates. 10 * 11 * OpenOffice.org - a multi-platform office productivity suite 12 * 13 * This file is part of OpenOffice.org. 14 * 15 * OpenOffice.org is free software: you can redistribute it and/or modify 16 * it under the terms of the GNU Lesser General Public License version 3 17 * only, as published by the Free Software Foundation. 18 * 19 * OpenOffice.org is distributed in the hope that it will be useful, 20 * but WITHOUT ANY WARRANTY; without even the implied warranty of 21 * MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. 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If not, see 27 * <http://www.openoffice.org/license.html> 28 * for a copy of the LGPLv3 License. 29 * 30 ************************************************************************ 31 --> 32 33<meta> 34<topic id="textscalcguidecsv_filesxml" indexer="include"> 35<title xml-lang="en-US" id="tit"> Importing and Exporting CSV Files </title> 36<filename>/text/scalc/guide/csv_files.xhp</filename> 37</topic> 38</meta> 39<body> 40<bookmark xml-lang="en-US" branch="index" id="bm_id892361"><bookmark_value>number series import</bookmark_value> 41<bookmark_value>data series import</bookmark_value> 42<bookmark_value>exporting; tables as text</bookmark_value> 43<bookmark_value>importing; tables as text</bookmark_value> 44<bookmark_value>delimited values and files</bookmark_value> 45<bookmark_value>comma separated files and values</bookmark_value> 46<bookmark_value>text file import and export</bookmark_value> 47<bookmark_value>csv files;importing and exporting</bookmark_value> 48<bookmark_value>tables; importing/exporting as text</bookmark_value> 49<bookmark_value>text documents; importing to spreadsheets</bookmark_value> 50<bookmark_value>opening;text csv files</bookmark_value> 51<bookmark_value>saving;as text csv</bookmark_value> 52</bookmark><comment>MW deleted "importing;text data bases" and copied 4 index entries from scalc/guide/csv_formula.xhp</comment><comment>mw added "saving;" and "opening;"</comment> 53<paragraph xml-lang="en-US" id="par_idN10862" role="heading" level="1" l10n="NEW"><variable id="csv_files"><link href="text/scalc/guide/csv_files.xhp">Opening and Saving Text CSV Files</link> 54</variable></paragraph> 55<paragraph xml-lang="en-US" id="par_idN10880" role="paragraph" l10n="NEW">Comma Separated Values (CSV) is a text file format that you can use to exchange data from a database or a spreadsheet between applications. Each line in a Text CSV file represents a record in the database, or a row in a spreadsheet. Each field in a database record or cell in a spreadsheet row is usually separated by a comma. However, you can use other characters to delimit a field, such as a tabulator character.</paragraph> 56<paragraph xml-lang="en-US" id="par_idN10886" role="paragraph" l10n="NEW">If the field or cell contains a comma, the field or cell <emph>must</emph> be enclosed by single quotes (') or double quotes (").</paragraph> 57<paragraph xml-lang="en-US" id="par_idN10890" role="heading" level="2" l10n="CHG">To Open a Text CSV File in Calc</paragraph> 58<list type="ordered"> 59<listitem> 60<paragraph xml-lang="en-US" id="par_idN10897" role="listitem" l10n="NEW">Choose <item type="menuitem">File - Open</item>.</paragraph> 61</listitem> 62<listitem> 63<paragraph xml-lang="en-US" id="par_idN1089F" role="listitem" l10n="NEW">Locate the CSV file that you want to open.</paragraph> 64<paragraph xml-lang="en-US" id="par_idN108A2" role="listitem" l10n="NEW">If the file has a *.csv extension, select the file.</paragraph> 65<paragraph xml-lang="en-US" id="par_idN108A5" role="listitem" l10n="NEW">If the CSV file has another extension, select the file, and then select "Text CSV" in the <item type="menuitem">File type</item> box</paragraph> 66</listitem> 67<listitem> 68<paragraph xml-lang="en-US" id="par_idN1082D" role="listitem" l10n="NEW">Click <item type="menuitem">Open</item>.</paragraph> 69<paragraph xml-lang="en-US" id="par_idN10834" role="listitem" l10n="NEW">The <item type="menuitem">Text Import</item> dialog opens.</paragraph> 70</listitem> 71<listitem> 72<paragraph xml-lang="en-US" id="par_idN108B1" role="listitem" l10n="NEW">Specify the options to divide the text in the file into columns.</paragraph> 73<paragraph xml-lang="en-US" id="par_idN108BB" role="listitem" l10n="NEW">You can preview the layout of the imported data at the bottom of the <item type="menuitem">Text Import</item> dialog. </paragraph> 74<paragraph xml-lang="en-US" id="par_id8444166" role="listitem" l10n="NEW">Right-click a column in the preview to set the format or to hide the column.</paragraph> 75<paragraph xml-lang="en-US" id="par_idN108E2" role="tip" l10n="CHG">Check the text delimiter box that matches the character used as text delimiter in the file. In case of an unlisted delimiter, type the character into the input box.</paragraph> 76</listitem> 77<listitem> 78<paragraph xml-lang="en-US" id="par_idN108C5" role="listitem" l10n="NEW">Click <item type="menuitem">OK</item>.</paragraph> 79</listitem> 80</list> 81<paragraph xml-lang="en-US" id="par_idN108FA" role="heading" level="2" l10n="NEW">To Save a Sheet as a Text CSV File</paragraph> 82<paragraph xml-lang="en-US" id="par_idN106FC" role="note" l10n="NEW">When you export a spreadsheet to CSV format, only the data on the current sheet is saved. All other information, including formulas and formatting, is lost.</paragraph> 83<list type="ordered"> 84<listitem> 85<paragraph xml-lang="en-US" id="par_idN10901" role="listitem" l10n="NEW">Open the Calc sheet that you want to save as a Text CSV file.</paragraph> 86<paragraph xml-lang="en-US" id="par_idN107AF" role="note" l10n="NEW">Only the current sheet can be exported.</paragraph> 87</listitem> 88<listitem> 89<paragraph xml-lang="en-US" id="par_idN10905" role="listitem" l10n="NEW">Choose <item type="menuitem">File - Save as</item>.</paragraph> 90</listitem> 91<listitem> 92<paragraph xml-lang="en-US" id="par_idN10915" role="listitem" l10n="NEW">In the <item type="menuitem">File name</item> box, enter a name for the file.</paragraph> 93</listitem> 94<listitem> 95<paragraph xml-lang="en-US" id="par_idN1090D" role="listitem" l10n="NEW">In the <item type="menuitem">File type</item> box, select "Text CSV".</paragraph> 96</listitem> 97<listitem> 98<paragraph xml-lang="en-US" id="par_idN107DD" role="listitem" l10n="NEW">(Optional) Set the field options for the Text CSV file.</paragraph> 99<paragraph xml-lang="en-US" id="par_idN1091C" role="listitem" l10n="NEW">Select <item type="menuitem">Edit filter settings</item>.</paragraph> 100<paragraph xml-lang="en-US" id="par_idN107ED" role="listitem" l10n="NEW">In the <item type="menuitem">Export of text files</item> dialog, select the options that you want.</paragraph> 101<paragraph xml-lang="en-US" id="par_idN107F4" role="listitem" l10n="NEW">Click <item type="menuitem">OK</item>.</paragraph> 102</listitem> 103<listitem> 104<paragraph xml-lang="en-US" id="par_idN107FC" role="listitem" l10n="NEW">Click <item type="menuitem">Save</item>.</paragraph> 105</listitem> 106</list> 107<section id="relatedtopics"> 108<embed href="text/scalc/guide/csv_formula.xhp#csv_formula"/> 109<embed href="text/shared/guide/data_im_export.xhp#data_im_export"/> 110<paragraph xml-lang="en-US" id="par_id3153487" role="paragraph" l10n="U" oldref="20"><switchinline select="sys"><caseinline select="MAC">%PRODUCTNAME - Preferences</caseinline><defaultinline>Tools - Options</defaultinline></switchinline> - <link href="text/shared/optionen/01060100.xhp" name="Spreadsheet - View">%PRODUCTNAME Calc - View</link></paragraph> 111<paragraph xml-lang="en-US" id="par_id3153008" role="paragraph" l10n="U" oldref="21"><link href="text/shared/00/00000207.xhp" name="Export text files">Export text files</link></paragraph> 112<paragraph xml-lang="en-US" id="par_id3155595" role="paragraph" l10n="U" oldref="22"><link href="text/shared/00/00000208.xhp" name="Import text files">Import text files</link></paragraph> 113</section> 114</body> 115</helpdocument>