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If not, see 26 * <http://www.openoffice.org/license.html> 27 * for a copy of the LGPLv3 License. 28 * 29 ************************************************************************--> 30 31 32<helpdocument version="1.0"> 33<meta> 34<topic id="textscalcguidevalidityxml" indexer="include" status="PUBLISH"> 35<title id="tit" xml-lang="en-US">Validity of Cell Contents</title> 36<filename>/text/scalc/guide/validity.xhp</filename> 37</topic> 38<history> 39<created date="2003-10-31T00:00:00">Sun Microsystems, Inc.</created> 40<lastedited date="2006-03-07T11:48:35">converted from old format - fpe</lastedited> 41</history> 42</meta> 43<body> 44<bookmark xml-lang="en-US" branch="index" id="bm_id3156442"><bookmark_value>values; limiting on input</bookmark_value> 45<bookmark_value>limits; specifying value limits on input</bookmark_value> 46<bookmark_value>permitted cell contents</bookmark_value> 47<bookmark_value>data validity</bookmark_value> 48<bookmark_value>validity</bookmark_value> 49<bookmark_value>cells; validity</bookmark_value> 50<bookmark_value>error messages; defining for incorrect input</bookmark_value> 51<bookmark_value>actions in case of incorrect input</bookmark_value> 52<bookmark_value>Help tips; defining text for cell input</bookmark_value> 53<bookmark_value>comments;help text for cells</bookmark_value> 54<bookmark_value>cells; defining input help</bookmark_value> 55<bookmark_value>macros; running when incorrect input</bookmark_value> 56<bookmark_value>data; validity check</bookmark_value> 57</bookmark><comment>mw changed "limit...;"</comment> 58<paragraph role="heading" id="hd_id3156442" xml-lang="en-US" level="1" l10n="U" oldref="22"><variable id="validity"><link href="text/scalc/guide/validity.xhp" name="Validity of Cell Contents">Validity of Cell Contents</link> 59</variable></paragraph> 60<paragraph role="paragraph" id="par_id3156283" xml-lang="en-US" l10n="U" oldref="2">For each cell, you can define entries to be valid. Invalid entries to a cell will be rejected.</paragraph> 61<paragraph role="warning" id="par_id3145252" xml-lang="en-US" l10n="U" oldref="3">The validity rule is activated when a new value is entered. If an invalid value has already been inserted into the cell, or if you insert a value in the cell either with drag-and-drop or by copying and pasting, the validity rule will not take effect.</paragraph> 62<paragraph role="note" id="par_id5174718" xml-lang="en-US" l10n="NEW">You can choose <emph>Tools - Detective</emph> at any time and choose the command <link href="text/scalc/01/06030800.xhp" name="Mark Invalid Data"><emph>Mark Invalid Data</emph></link> to display which cells contain invalid values.</paragraph> 63<paragraph role="heading" id="hd_id3155603" xml-lang="en-US" level="2" l10n="U" oldref="5">Using Cell Contents Validity</paragraph> 64<list type="ordered"> 65<listitem> 66<paragraph role="paragraph" id="par_id3155959" xml-lang="en-US" l10n="U" oldref="6">Select the cells for which you want to define a new validity rule.</paragraph> 67</listitem> 68<listitem> 69<paragraph role="paragraph" id="par_id3148837" xml-lang="en-US" l10n="U" oldref="8">Choose <item type="menuitem">Data - Validity</item>. </paragraph> 70</listitem> 71<listitem> 72<paragraph role="paragraph" id="par_id3156020" xml-lang="en-US" l10n="U" oldref="9">On the <emph>Criteria</emph> tab page, enter the conditions for new values entered into cells. </paragraph> 73</listitem> 74<listitem> 75<paragraph role="paragraph" id="par_id3159208" xml-lang="en-US" l10n="U" oldref="10">In the <emph>Allow</emph> field, select an option.</paragraph> 76</listitem> 77<listitem> 78<paragraph role="paragraph" id="par_id3153011" xml-lang="en-US" l10n="U" oldref="11">If you select "Whole Numbers", values such as "12.5" are not allowed. Choosing "Date" allows date information both in the local date format as well as in the form of a <link href="text/sbasic/shared/03030101.xhp" name="serial date">serial date</link>. Similarly, the "Time" condition permits time values such as "12:00" or serial time numbers. "Text Length" stipulates that cells are allowed to contain text only.</paragraph> 79<paragraph role="paragraph" id="par_id9224829" xml-lang="en-US" l10n="NEW">Select "List" to enter a list of valid entries.</paragraph> 80</listitem> 81<listitem> 82<paragraph role="paragraph" id="par_id3149317" xml-lang="en-US" l10n="U" oldref="13">Select the next condition under <emph>Data</emph>. According to what you choose, additional options will be selectable.</paragraph> 83</listitem> 84</list> 85<paragraph role="paragraph" id="par_id3151389" xml-lang="en-US" l10n="U" oldref="15">After you have determined the conditions for cell validity, you can use the other two tab pages to create message boxes:</paragraph> 86<list type="unordered"> 87<listitem> 88<paragraph role="listitem" id="par_id3159261" xml-lang="en-US" l10n="U" oldref="16">On the <emph>Input Help</emph> tab page, enter the title and the text of the tip, which will then be displayed if the cell is selected.</paragraph> 89</listitem> 90<listitem> 91<paragraph role="listitem" id="par_id3156396" xml-lang="en-US" l10n="U" oldref="17">On the <emph>Error Alert</emph> tab page, select the action to be carried out in the event of an error.</paragraph> 92<paragraph role="listitem" id="par_id3147416" xml-lang="en-US" l10n="U" oldref="18">If you select "Stop" as the action, invalid entries are not accepted, and the previous cell contents are retained.</paragraph> 93<paragraph role="listitem" id="par_id3150033" xml-lang="en-US" l10n="U" oldref="19">Select "Warning" or "Information" to display a dialog in which the entry can either be canceled or accepted.</paragraph> 94<paragraph role="listitem" id="par_id3149947" xml-lang="en-US" l10n="U" oldref="20">If you select "Macro", then by using the <emph>Browse</emph> button you can specify a macro to be run in the event of an error.</paragraph> 95</listitem> 96</list> 97<paragraph role="paragraph" id="par_id3149011" xml-lang="en-US" l10n="U" oldref="35">To display the error message, select <emph>Show error message when invalid values are entered</emph>. </paragraph> 98<embed href="text/scalc/01/12120300.xhp#examplemakro"/> 99<paragraph role="note" id="par_id3148586" xml-lang="en-US" l10n="U" oldref="21">After changing the action for a cell on the <emph>Error Alert</emph> tab page and closing the dialog with OK, you must first select another cell before the change takes effect.</paragraph> 100<section id="relatedtopics"> 101<paragraph role="paragraph" id="par_id3154805" xml-lang="en-US" l10n="U" oldref="30"><link href="text/scalc/01/12120000.xhp" name="Data - Validity">Data - Validity</link></paragraph> 102</section> 103</body> 104</helpdocument> 105