1cdf0e10cSrcweir<?xml version="1.0" encoding="UTF-8"?> 2cdf0e10cSrcweir 3226a8927SAndrew Rist<!--*********************************************************** 4*8b0727e7Smseidel * 5226a8927SAndrew Rist * Licensed to the Apache Software Foundation (ASF) under one 6226a8927SAndrew Rist * or more contributor license agreements. See the NOTICE file 7226a8927SAndrew Rist * distributed with this work for additional information 8226a8927SAndrew Rist * regarding copyright ownership. The ASF licenses this file 9226a8927SAndrew Rist * to you under the Apache License, Version 2.0 (the 10226a8927SAndrew Rist * "License"); you may not use this file except in compliance 11226a8927SAndrew Rist * with the License. You may obtain a copy of the License at 12*8b0727e7Smseidel * 13226a8927SAndrew Rist * http://www.apache.org/licenses/LICENSE-2.0 14*8b0727e7Smseidel * 15226a8927SAndrew Rist * Unless required by applicable law or agreed to in writing, 16226a8927SAndrew Rist * software distributed under the License is distributed on an 17226a8927SAndrew Rist * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 18226a8927SAndrew Rist * KIND, either express or implied. See the License for the 19226a8927SAndrew Rist * specific language governing permissions and limitations 20226a8927SAndrew Rist * under the License. 21*8b0727e7Smseidel * 22226a8927SAndrew Rist ***********************************************************--> 23226a8927SAndrew Rist 24*8b0727e7Smseidel<helpdocument version="1.0"> 25cdf0e10cSrcweir<meta> 26*8b0727e7Smseidel<topic id="textsharedguideredlining_enterxml" indexer="include" status="PUBLISH"> 27*8b0727e7Smseidel<title xml-lang="en-US" id="tit">Recording Changes</title> 28*8b0727e7Smseidel<filename>/text/shared/guide/redlining_enter.xhp</filename> 29*8b0727e7Smseidel</topic> 30*8b0727e7Smseidel</meta> 31*8b0727e7Smseidel<body> 32*8b0727e7Smseidel<bookmark xml-lang="en-US" branch="index" id="bm_id3155364"> 33*8b0727e7Smseidel<bookmark_value>changes; recording</bookmark_value> 34*8b0727e7Smseidel<bookmark_value>recording; changes</bookmark_value> 35*8b0727e7Smseidel<bookmark_value>comments; on changes</bookmark_value> 36*8b0727e7Smseidel<bookmark_value>review function;tracking changes</bookmark_value> 37cdf0e10cSrcweir</bookmark><comment>UFI: deleted index review function;recording changes</comment><comment>MW changed "settings;tracking changes" </comment> 38cdf0e10cSrcweir<paragraph xml-lang="en-US" id="hd_id3155364" role="heading" level="1" l10n="U" oldref="7"><variable id="redlining_enter"><link href="text/shared/guide/redlining_enter.xhp" name="Recording Changes">Recording Changes</link> 39cdf0e10cSrcweir</variable></paragraph> 40*8b0727e7Smseidel<paragraph xml-lang="en-US" id="par_id7271645" role="note" l10n="NEW">The review function is available in %PRODUCTNAME for text documents and spreadsheet documents.</paragraph> 41*8b0727e7Smseidel<paragraph xml-lang="en-US" id="par_id3145669" role="paragraph" l10n="CHG" oldref="8">Not all changes are recorded. For example, the changing of a tab stop from align left to align right is not recorded. However, all usual changes made by a proofreader are recorded, such as additions, deletions, text alterations, and usual formatting.</paragraph> 42*8b0727e7Smseidel<table id="tbl_id3147399"> 43*8b0727e7Smseidel<tablerow> 44*8b0727e7Smseidel<tablecell> 45*8b0727e7Smseidel<paragraph xml-lang="en-US" id="par_id3147088" role="paragraph" l10n="U" oldref="17">1.</paragraph> 46*8b0727e7Smseidel</tablecell> 47*8b0727e7Smseidel<tablecell> 48*8b0727e7Smseidel<paragraph xml-lang="en-US" id="par_id3149095" role="paragraph" l10n="U" oldref="9">To start recording changes, open the document to be edited and choose <link href="text/shared/01/02230000.xhp" name="Edit - Changes"><emph>Edit - Changes</emph></link> and then choose <emph>Record</emph>.</paragraph> 49*8b0727e7Smseidel</tablecell> 50*8b0727e7Smseidel</tablerow> 51*8b0727e7Smseidel<tablerow> 52*8b0727e7Smseidel<tablecell> 53*8b0727e7Smseidel<paragraph xml-lang="en-US" id="par_id3154749" role="paragraph" l10n="U" oldref="18">2.</paragraph> 54*8b0727e7Smseidel</tablecell> 55*8b0727e7Smseidel<tablecell> 56*8b0727e7Smseidel<paragraph xml-lang="en-US" id="par_id3163802" role="paragraph" l10n="U" oldref="10">Now start making your changes. You will note that all new text passages that you enter are underlined in color, while all text that you delete remains visible but is crossed out and shown in color.</paragraph> 57*8b0727e7Smseidel</tablecell> 58*8b0727e7Smseidel</tablerow> 59*8b0727e7Smseidel<tablerow> 60*8b0727e7Smseidel<tablecell> 61*8b0727e7Smseidel<paragraph xml-lang="en-US" id="par_id3152349" role="paragraph" l10n="U" oldref="19">3.</paragraph> 62*8b0727e7Smseidel</tablecell> 63*8b0727e7Smseidel<tablecell> 64*8b0727e7Smseidel<paragraph xml-lang="en-US" id="par_id3149578" role="paragraph" l10n="CHG" oldref="11">If you move to a marked change with the mouse pointer, you will see a reference to the type of change, the author, date and time of day for the change in the Help Tip. If the Extended Tips are also enabled, you will also see any available comments on this change.</paragraph> 65*8b0727e7Smseidel</tablecell> 66*8b0727e7Smseidel</tablerow> 67*8b0727e7Smseidel</table> 68cdf0e10cSrcweir<paragraph role="paragraph" id="par_id3156119" xml-lang="en-US" l10n="U" oldref="12">Changes in a spreadsheet document are highlighted by a border around the cells; when you point to the cell you can see more detailed information on this change in the Help Tip.</paragraph> 69cdf0e10cSrcweir<paragraph role="paragraph" id="par_id3148473" xml-lang="en-US" l10n="U" oldref="13">You can enter a comment on each recorded change by placing the cursor in the area of the change and then choosing <emph>Edit - Changes - Comment</emph>. In addition to Extended Tips, the comment is also displayed in the list in the <link href="text/shared/01/02230400.xhp" name="Accept or Reject Changes"><emph>Accept or Reject Changes</emph></link> dialog.</paragraph> 70cdf0e10cSrcweir<paragraph role="paragraph" id="par_id3153542" xml-lang="en-US" l10n="U" oldref="14">To stop recording changes, choose <emph>Edit - Changes - Record</emph> again. The check mark is removed and you can now save the document.</paragraph> 71cdf0e10cSrcweir<paragraph role="paragraph" id="par_id3153627" xml-lang="en-US" l10n="U" oldref="15">In a text document, you can highlight all lines that you have changed with an additional colored marking. This can be in the form of a red line in the margin, for example.</paragraph> 72cdf0e10cSrcweir<paragraph role="paragraph" id="par_id3147530" xml-lang="en-US" l10n="CHG" oldref="16">To change the settings for tracking changes, choose <emph><switchinline select="sys"><caseinline select="MAC">%PRODUCTNAME - Preferences</caseinline><defaultinline>Tools - Options</defaultinline></switchinline> - %PRODUCTNAME Writer</emph> - <link href="text/shared/optionen/01040700.xhp" name="Changes"><emph>Changes</emph></link> or on the <emph><switchinline select="sys"><caseinline select="MAC">%PRODUCTNAME - Preferences</caseinline><defaultinline>Tools - Options</defaultinline></switchinline> - %PRODUCTNAME Calc</emph> - <link href="text/shared/optionen/01060600.xhp" name="Changes"><emph>Changes</emph></link>.</paragraph> 73cdf0e10cSrcweir<embed href="text/shared/00/00000004.xhp#related"/> 74cdf0e10cSrcweir<embed href="text/shared/guide/redlining.xhp#redlining"/> 75cdf0e10cSrcweir<embed href="text/shared/guide/redlining_accept.xhp#redlining_accept"/> 76cdf0e10cSrcweir<embed href="text/shared/guide/redlining_doccompare.xhp#redlining_doccompare"/> 77cdf0e10cSrcweir<embed href="text/shared/guide/redlining_docmerge.xhp#redlining_docmerge"/> 78cdf0e10cSrcweir<embed href="text/shared/guide/redlining_versions.xhp#redlining_versions"/> 79cdf0e10cSrcweir</body> 80cdf0e10cSrcweir</helpdocument> 81