1cdf0e10cSrcweir<?xml version="1.0" encoding="UTF-8"?> 2*c5ffc49bSmseidel 30e4b25e7SAndrew Rist<!--*********************************************************** 4*c5ffc49bSmseidel * 50e4b25e7SAndrew Rist * Licensed to the Apache Software Foundation (ASF) under one 60e4b25e7SAndrew Rist * or more contributor license agreements. See the NOTICE file 70e4b25e7SAndrew Rist * distributed with this work for additional information 80e4b25e7SAndrew Rist * regarding copyright ownership. The ASF licenses this file 90e4b25e7SAndrew Rist * to you under the Apache License, Version 2.0 (the 100e4b25e7SAndrew Rist * "License"); you may not use this file except in compliance 110e4b25e7SAndrew Rist * with the License. You may obtain a copy of the License at 12*c5ffc49bSmseidel * 130e4b25e7SAndrew Rist * http://www.apache.org/licenses/LICENSE-2.0 14*c5ffc49bSmseidel * 150e4b25e7SAndrew Rist * Unless required by applicable law or agreed to in writing, 160e4b25e7SAndrew Rist * software distributed under the License is distributed on an 170e4b25e7SAndrew Rist * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 180e4b25e7SAndrew Rist * KIND, either express or implied. See the License for the 190e4b25e7SAndrew Rist * specific language governing permissions and limitations 200e4b25e7SAndrew Rist * under the License. 21*c5ffc49bSmseidel * 220e4b25e7SAndrew Rist ***********************************************************--> 230e4b25e7SAndrew Rist 24*c5ffc49bSmseidel<helpdocument version="1.0"> 25cdf0e10cSrcweir<meta> 26*c5ffc49bSmseidel<topic id="textswriterguideform_letters_mainxml" indexer="include"> 27*c5ffc49bSmseidel<title xml-lang="en-US" id="tit">Creating a Form Letter</title> 28*c5ffc49bSmseidel<filename>/text/swriter/guide/form_letters_main.xhp</filename> 29*c5ffc49bSmseidel</topic> 30*c5ffc49bSmseidel</meta> 31*c5ffc49bSmseidel<body> 32*c5ffc49bSmseidel<bookmark xml-lang="en-US" branch="index" id="bm_id3159257"> 33*c5ffc49bSmseidel<bookmark_value>serial letters</bookmark_value> 34*c5ffc49bSmseidel<bookmark_value>form letters</bookmark_value> 35*c5ffc49bSmseidel<bookmark_value>mail merge</bookmark_value> 36*c5ffc49bSmseidel<bookmark_value>letters; creating form letters</bookmark_value> 37*c5ffc49bSmseidel<bookmark_value>wizards;form letters</bookmark_value> 38cdf0e10cSrcweir</bookmark><comment>mw added "serial letters"</comment> 39cdf0e10cSrcweir<paragraph xml-lang="en-US" id="hd_id3159257" role="heading" level="1" l10n="U" 40*c5ffc49bSmseideloldref="29"><variable id="form_letters"><variable id="form_letters_main"><link href="text/swriter/guide/form_letters_main.xhp" name="Creating a Form Letter">Creating a Form Letter</link> 41cdf0e10cSrcweir</variable> 42cdf0e10cSrcweir</variable></paragraph> 43*c5ffc49bSmseidel<paragraph xml-lang="en-US" id="par_id3150502" role="paragraph" l10n="CHG" oldref="1">To create a form letter, you need a text document that contains fields for address data, and an address database. Then you combine or merge the address data and the text document to either print the letters or send them by e-mail.</paragraph> 44*c5ffc49bSmseidel<paragraph xml-lang="en-US" id="par_id0805200801132382" role="note" l10n="NEW">If the document is in HTML format, any embedded or linked images will not be sent with the e-mail.</paragraph> 45*c5ffc49bSmseidel<paragraph xml-lang="en-US" id="par_idN10653" role="paragraph" l10n="NEW">The <link href="text/swriter/01/mailmerge00.xhp">Mail Merge Wizard</link> helps you to create form letters.</paragraph> 46*c5ffc49bSmseidel<paragraph xml-lang="en-US" id="par_idN10664" role="heading" level="1" l10n="NEW">To create a form letter</paragraph> 47*c5ffc49bSmseidel<list type="ordered"> 48*c5ffc49bSmseidel<listitem> 49*c5ffc49bSmseidel<paragraph xml-lang="en-US" id="par_idN1066B" role="paragraph" l10n="NEW">Choose <emph>Tools - Mail Merge Wizard</emph>.</paragraph> 50*c5ffc49bSmseidel<paragraph xml-lang="en-US" id="par_idN10672" role="paragraph" l10n="NEW">You see the Mail Merge Wizard dialog. The following is an example of one of many possible ways to navigate the wizard's pages:</paragraph> 51*c5ffc49bSmseidel</listitem> 52*c5ffc49bSmseidel<listitem> 53*c5ffc49bSmseidel<paragraph xml-lang="en-US" id="par_idN10676" role="paragraph" l10n="NEW">Select <emph>Start from a template</emph>, and click the <emph>Browse</emph> button.</paragraph> 54*c5ffc49bSmseidel<paragraph xml-lang="en-US" id="par_idN10681" role="paragraph" l10n="CHG">You see the <emph>New</emph> dialog.</paragraph> 55*c5ffc49bSmseidel</listitem> 56*c5ffc49bSmseidel<listitem> 57*c5ffc49bSmseidel<paragraph xml-lang="en-US" id="par_idN10685" role="paragraph" l10n="CHG">Select <item type="literal">Business Correspondence</item> in the left list, and then <item type="literal">Modern letter</item> in the right list. Click <emph>OK</emph> to close the Templates dialog, and click <emph>Next</emph> in the wizard.<comment>removed the next two paras</comment></paragraph> 58*c5ffc49bSmseidel</listitem> 59*c5ffc49bSmseidel<listitem> 60*c5ffc49bSmseidel<paragraph xml-lang="en-US" id="par_id2669759" role="paragraph" l10n="NEW">Select <emph>Letter</emph> and click <emph>Next</emph>.</paragraph> 61*c5ffc49bSmseidel</listitem> 62*c5ffc49bSmseidel<listitem> 63*c5ffc49bSmseidel<paragraph xml-lang="en-US" id="par_idN106BD" role="paragraph" l10n="CHG">On the next step of the wizard, click the <emph>Select Address List</emph> button to check that you are using the correct address list. Select an address block type, match the data fields if necessary, and click <emph>Next</emph>.</paragraph> 64*c5ffc49bSmseidel</listitem> 65*c5ffc49bSmseidel<listitem> 66*c5ffc49bSmseidel<paragraph xml-lang="en-US" id="par_idN106C5" role="paragraph" l10n="NEW">Next follows the <emph>Create a salutation</emph> step. Deselect the <emph>Insert personalized salutation</emph> box. Under <emph>General salutation</emph>, select the salutation that you want on top of all letters.</paragraph> 67*c5ffc49bSmseidel</listitem> 68*c5ffc49bSmseidel<listitem> 69*c5ffc49bSmseidel<paragraph xml-lang="en-US" id="par_idN106D5" role="paragraph" l10n="CHG">Click <emph>Next</emph> and finally <emph>Finish</emph> to create the mail merge.</paragraph> 70*c5ffc49bSmseidel</listitem> 71*c5ffc49bSmseidel</list> 72*c5ffc49bSmseidel<embed href="text/shared/00/00000004.xhp#related"/> 73*c5ffc49bSmseidel<embed href="text/shared/01/01010100.xhp#vor_und_dok"/> 74*c5ffc49bSmseidel<embed href="text/swriter/guide/fields.xhp#fields"/> 75*c5ffc49bSmseidel<embed href="text/shared/guide/data_addressbook.xhp#data_addressbook"/> 76*c5ffc49bSmseidel<embed href="text/shared/guide/database_main.xhp#database_main"/> 77*c5ffc49bSmseidel</body> 78*c5ffc49bSmseidel</helpdocument> 79