1*b1cdbd2cSJim Jagielski<?xml version="1.0" encoding="UTF-8"?> 2*b1cdbd2cSJim Jagielski 3*b1cdbd2cSJim Jagielski 4*b1cdbd2cSJim Jagielski<!--*********************************************************** 5*b1cdbd2cSJim Jagielski * 6*b1cdbd2cSJim Jagielski * Licensed to the Apache Software Foundation (ASF) under one 7*b1cdbd2cSJim Jagielski * or more contributor license agreements. See the NOTICE file 8*b1cdbd2cSJim Jagielski * distributed with this work for additional information 9*b1cdbd2cSJim Jagielski * regarding copyright ownership. The ASF licenses this file 10*b1cdbd2cSJim Jagielski * to you under the Apache License, Version 2.0 (the 11*b1cdbd2cSJim Jagielski * "License"); you may not use this file except in compliance 12*b1cdbd2cSJim Jagielski * with the License. You may obtain a copy of the License at 13*b1cdbd2cSJim Jagielski * 14*b1cdbd2cSJim Jagielski * http://www.apache.org/licenses/LICENSE-2.0 15*b1cdbd2cSJim Jagielski * 16*b1cdbd2cSJim Jagielski * Unless required by applicable law or agreed to in writing, 17*b1cdbd2cSJim Jagielski * software distributed under the License is distributed on an 18*b1cdbd2cSJim Jagielski * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 19*b1cdbd2cSJim Jagielski * KIND, either express or implied. See the License for the 20*b1cdbd2cSJim Jagielski * specific language governing permissions and limitations 21*b1cdbd2cSJim Jagielski * under the License. 22*b1cdbd2cSJim Jagielski * 23*b1cdbd2cSJim Jagielski ***********************************************************--> 24*b1cdbd2cSJim Jagielski 25*b1cdbd2cSJim Jagielski 26*b1cdbd2cSJim Jagielski 27*b1cdbd2cSJim Jagielski<helpdocument version="1.0"> 28*b1cdbd2cSJim Jagielski<meta> 29*b1cdbd2cSJim Jagielski<topic id="textsharedguideredlining_doccomparexml" indexer="include" status="PUBLISH"> 30*b1cdbd2cSJim Jagielski<title id="tit" xml-lang="en-US">Comparing Versions of a Document</title> 31*b1cdbd2cSJim Jagielski<filename>/text/shared/guide/redlining_doccompare.xhp</filename> 32*b1cdbd2cSJim Jagielski</topic> 33*b1cdbd2cSJim Jagielski<history> 34*b1cdbd2cSJim Jagielski<created date="2003-10-31T00:00:00">Sun Microsystems, Inc.</created> 35*b1cdbd2cSJim Jagielski<lastedited date="2007-01-02T16:33:28">converted from old format - fpe</lastedited> 36*b1cdbd2cSJim Jagielski</history> 37*b1cdbd2cSJim Jagielski</meta> 38*b1cdbd2cSJim Jagielski<body> 39*b1cdbd2cSJim Jagielski<bookmark xml-lang="en-US" branch="index" id="bm_id3154788"><bookmark_value>documents; comparing</bookmark_value> 40*b1cdbd2cSJim Jagielski<bookmark_value>comparisons;document versions</bookmark_value> 41*b1cdbd2cSJim Jagielski<bookmark_value>versions; comparing documents</bookmark_value> 42*b1cdbd2cSJim Jagielski<bookmark_value>changes;comparing to original</bookmark_value> 43*b1cdbd2cSJim Jagielski<bookmark_value>review function; comparing documents</bookmark_value> 44*b1cdbd2cSJim Jagielski</bookmark><comment>mw made "comparing..." a two level entry</comment> 45*b1cdbd2cSJim Jagielski<paragraph role="heading" id="hd_id3154788" xml-lang="en-US" level="1" l10n="U" oldref="32"><variable id="redlining_doccompare"><link href="text/shared/guide/redlining_doccompare.xhp" name="Comparing Versions of a Document">Comparing Versions of a Document</link> 46*b1cdbd2cSJim Jagielski</variable></paragraph> 47*b1cdbd2cSJim Jagielski<paragraph role="note" id="par_id4186223" xml-lang="en-US" l10n="NEW">The review function is available in %PRODUCTNAME for text documents and spreadsheet documents.</paragraph> 48*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_id3995178" xml-lang="en-US" l10n="NEW">Imagine you have some co-authors or reviewers who collaborate with you writing your original document. One day you send out copies of your document to all reviewers. You ask them to edit the copy and send it back.</paragraph> 49*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_id9948423" xml-lang="en-US" l10n="NEW">Normally, the reviewers enable change tracking by <emph>Edit - Changes - Record</emph> and you can easily see the changes.</paragraph> 50*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_id3155421" xml-lang="en-US" l10n="U" oldref="33">If one of the authors has made changes to a document without recording them, you can compare the changed document to your original document.</paragraph> 51*b1cdbd2cSJim Jagielski<list type="ordered"> 52*b1cdbd2cSJim Jagielski<listitem> 53*b1cdbd2cSJim Jagielski<paragraph role="listitem" id="par_id3153087" xml-lang="en-US" l10n="CHG" oldref="35">Open the reviewer's document and then choose <emph>Edit - Compare Document</emph>.<comment>changed workflow, see i72652</comment></paragraph> 54*b1cdbd2cSJim Jagielski<paragraph role="listitem" id="par_id4208807" xml-lang="en-US" l10n="NEW">You should always start with opening the newer document and compare it with the older document.</paragraph> 55*b1cdbd2cSJim Jagielski</listitem> 56*b1cdbd2cSJim Jagielski<listitem> 57*b1cdbd2cSJim Jagielski<paragraph role="listitem" id="par_id3145315" xml-lang="en-US" l10n="CHG" oldref="36">A file selection dialog appears. Select your older original document and confirm the dialog.</paragraph> 58*b1cdbd2cSJim Jagielski<paragraph role="listitem" id="par_id3149762" xml-lang="en-US" l10n="CHG" oldref="37"> 59*b1cdbd2cSJim Jagielski<item type="productname">%PRODUCTNAME</item> combines both documents into the reviewer's document. All text passages that occur in the reviewer's document but not in the original are identified as having been inserted, and all text passages that got deleted by the reviewer are identified as deletions.</paragraph> 60*b1cdbd2cSJim Jagielski</listitem> 61*b1cdbd2cSJim Jagielski<listitem> 62*b1cdbd2cSJim Jagielski<paragraph role="listitem" id="par_id3145674" xml-lang="en-US" l10n="CHG" oldref="38">You can now accept or reject the insertions and deletions. At the end you may save the reviewer's document as a new original with a new name.</paragraph> 63*b1cdbd2cSJim Jagielski</listitem> 64*b1cdbd2cSJim Jagielski</list> 65*b1cdbd2cSJim Jagielski<embed href="text/shared/00/00000004.xhp#related"/> 66*b1cdbd2cSJim Jagielski<embed href="text/shared/guide/redlining.xhp#redlining"/> 67*b1cdbd2cSJim Jagielski<embed href="text/shared/guide/redlining_enter.xhp#redlining_enter"/> 68*b1cdbd2cSJim Jagielski<embed href="text/shared/guide/redlining_accept.xhp#redlining_accept"/> 69*b1cdbd2cSJim Jagielski<embed href="text/shared/guide/redlining_docmerge.xhp#redlining_docmerge"/> 70*b1cdbd2cSJim Jagielski<embed href="text/shared/guide/redlining_versions.xhp#redlining_versions"/> 71*b1cdbd2cSJim Jagielski</body> 72*b1cdbd2cSJim Jagielski</helpdocument> 73