1*b1cdbd2cSJim Jagielski<?xml version="1.0" encoding="UTF-8"?> 2*b1cdbd2cSJim Jagielski<helpdocument version="1.0"> 3*b1cdbd2cSJim Jagielski 4*b1cdbd2cSJim Jagielski<!--*********************************************************** 5*b1cdbd2cSJim Jagielski * 6*b1cdbd2cSJim Jagielski * Licensed to the Apache Software Foundation (ASF) under one 7*b1cdbd2cSJim Jagielski * or more contributor license agreements. See the NOTICE file 8*b1cdbd2cSJim Jagielski * distributed with this work for additional information 9*b1cdbd2cSJim Jagielski * regarding copyright ownership. The ASF licenses this file 10*b1cdbd2cSJim Jagielski * to you under the Apache License, Version 2.0 (the 11*b1cdbd2cSJim Jagielski * "License"); you may not use this file except in compliance 12*b1cdbd2cSJim Jagielski * with the License. You may obtain a copy of the License at 13*b1cdbd2cSJim Jagielski * 14*b1cdbd2cSJim Jagielski * http://www.apache.org/licenses/LICENSE-2.0 15*b1cdbd2cSJim Jagielski * 16*b1cdbd2cSJim Jagielski * Unless required by applicable law or agreed to in writing, 17*b1cdbd2cSJim Jagielski * software distributed under the License is distributed on an 18*b1cdbd2cSJim Jagielski * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 19*b1cdbd2cSJim Jagielski * KIND, either express or implied. See the License for the 20*b1cdbd2cSJim Jagielski * specific language governing permissions and limitations 21*b1cdbd2cSJim Jagielski * under the License. 22*b1cdbd2cSJim Jagielski * 23*b1cdbd2cSJim Jagielski ***********************************************************--> 24*b1cdbd2cSJim Jagielski 25*b1cdbd2cSJim Jagielski 26*b1cdbd2cSJim Jagielski 27*b1cdbd2cSJim Jagielski 28*b1cdbd2cSJim Jagielski<meta> 29*b1cdbd2cSJim Jagielski <topic id="textswriterguidereferencesxml" indexer="include"> 30*b1cdbd2cSJim Jagielski <title xml-lang="en-US" id="tit">Inserting Cross-References</title> 31*b1cdbd2cSJim Jagielski <filename>/text/swriter/guide/references.xhp</filename> 32*b1cdbd2cSJim Jagielski </topic> 33*b1cdbd2cSJim Jagielski </meta> 34*b1cdbd2cSJim Jagielski <body> 35*b1cdbd2cSJim Jagielski<bookmark xml-lang="en-US" branch="index" id="bm_id3145087"><bookmark_value>references; inserting cross-references</bookmark_value> 36*b1cdbd2cSJim Jagielski <bookmark_value>cross-references; inserting and updating</bookmark_value> 37*b1cdbd2cSJim Jagielski <bookmark_value>tables; cross-referencing</bookmark_value> 38*b1cdbd2cSJim Jagielski <bookmark_value>pictures; cross-referencing</bookmark_value> 39*b1cdbd2cSJim Jagielski <bookmark_value>objects; cross-referencing</bookmark_value> 40*b1cdbd2cSJim Jagielski <bookmark_value>OLE objects;cross-referencing</bookmark_value> 41*b1cdbd2cSJim Jagielski <bookmark_value>draw objects;cross-referencing</bookmark_value> 42*b1cdbd2cSJim Jagielski <bookmark_value>updating;cross-references</bookmark_value> 43*b1cdbd2cSJim Jagielski <bookmark_value>inserting;cross-references</bookmark_value> 44*b1cdbd2cSJim Jagielski</bookmark> 45*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="hd_id3145087" role="heading" level="1" l10n="U" 46*b1cdbd2cSJim Jagielski oldref="28"><variable id="references"><link href="text/swriter/guide/references.xhp" name="Inserting Cross-References">Inserting Cross-References</link> 47*b1cdbd2cSJim Jagielski</variable></paragraph> 48*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3159263" role="paragraph" l10n="CHG" oldref="8">Cross-references allow you to jump to specific text passages and objects in a single document. A cross-reference consists of a target and a reference that are inserted as <link href="text/swriter/guide/fields.xhp" name="fields">fields</link> in the document.</paragraph> 49*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3155860" role="paragraph" l10n="U" oldref="21">Objects with captions and bookmarks can be used as targets.</paragraph> 50*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="hd_id3149833" role="heading" level="2" l10n="U" 51*b1cdbd2cSJim Jagielski oldref="38">Cross-Referencing Text</paragraph> 52*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3149846" role="paragraph" l10n="U" oldref="39">Before you can insert a cross-reference, you must first specify the targets in your text.</paragraph> 53*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="hd_id3156105" role="heading" level="3" l10n="U" 54*b1cdbd2cSJim Jagielski oldref="52">To Insert a Target</paragraph> 55*b1cdbd2cSJim Jagielski <list type="ordered"> 56*b1cdbd2cSJim Jagielski <listitem> 57*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3153408" role="listitem" l10n="U" oldref="40">Select the text that you want to use as a target for the cross-reference.</paragraph> 58*b1cdbd2cSJim Jagielski </listitem> 59*b1cdbd2cSJim Jagielski <listitem> 60*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3153125" role="listitem" l10n="U" oldref="41">Choose <emph>Insert - Cross-reference</emph>.</paragraph> 61*b1cdbd2cSJim Jagielski </listitem> 62*b1cdbd2cSJim Jagielski <listitem> 63*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3149634" role="listitem" l10n="U" oldref="42">In the <item type="menuitem">Type</item> list, select “Set Reference”.</paragraph> 64*b1cdbd2cSJim Jagielski </listitem> 65*b1cdbd2cSJim Jagielski <listitem> 66*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3149614" role="listitem" l10n="U" oldref="43">Type a name for the target in the <emph>Name</emph> box. The selected text is displayed in the <emph>Value</emph> box.</paragraph> 67*b1cdbd2cSJim Jagielski </listitem> 68*b1cdbd2cSJim Jagielski <listitem> 69*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3145110" role="listitem" l10n="U" oldref="44">Click <item type="menuitem">Insert</item>. The name of the target is added to the <item type="menuitem">Selection</item> 70*b1cdbd2cSJim Jagielski <emph/>list.</paragraph> 71*b1cdbd2cSJim Jagielski </listitem> 72*b1cdbd2cSJim Jagielski </list> 73*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3156257" role="paragraph" l10n="U" oldref="45">Leave the dialog open and proceed to the next section.</paragraph> 74*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="hd_id3153370" role="heading" level="3" l10n="U" 75*b1cdbd2cSJim Jagielski oldref="53">To Create a Cross-Reference to a Target</paragraph> 76*b1cdbd2cSJim Jagielski <list type="ordered"> 77*b1cdbd2cSJim Jagielski <listitem> 78*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id7032074" role="listitem" l10n="NEW">Position the cursor in the text where you want to insert a cross-reference.</paragraph> 79*b1cdbd2cSJim Jagielski </listitem> 80*b1cdbd2cSJim Jagielski <listitem> 81*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id7796868" role="listitem" l10n="NEW">Choose <emph>Insert - Cross-reference</emph> to open the dialog, if it is not open already.</paragraph> 82*b1cdbd2cSJim Jagielski </listitem> 83*b1cdbd2cSJim Jagielski <listitem> 84*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3153392" role="listitem" l10n="U" oldref="46">In the <emph>Type</emph> list, select "Insert Reference".</paragraph> 85*b1cdbd2cSJim Jagielski </listitem> 86*b1cdbd2cSJim Jagielski <listitem> 87*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3154256" role="listitem" l10n="U" oldref="47">In the <emph>Selection</emph> list, select the target that you want to cross-reference.</paragraph> 88*b1cdbd2cSJim Jagielski </listitem> 89*b1cdbd2cSJim Jagielski <listitem> 90*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3154856" role="listitem" l10n="CHG" oldref="48">In the <emph>Insert reference to</emph> list, select the format for the cross-reference. The <link href="text/swriter/01/04090002.xhp" name="format">format</link> specifies the type of information that is displayed as the cross-reference. For example, "Reference" inserts the target text, and "Page" inserts the page number where the target is located. For footnotes the footnote number is inserted.</paragraph> 91*b1cdbd2cSJim Jagielski </listitem> 92*b1cdbd2cSJim Jagielski <listitem> 93*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3155895" role="listitem" l10n="U" oldref="49">Click <emph>Insert</emph>.</paragraph> 94*b1cdbd2cSJim Jagielski </listitem> 95*b1cdbd2cSJim Jagielski <listitem> 96*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3148685" role="listitem" l10n="U" oldref="54">Click <emph>Close</emph> when finished.</paragraph> 97*b1cdbd2cSJim Jagielski </listitem> 98*b1cdbd2cSJim Jagielski </list> 99*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="hd_id3149980" role="heading" level="2" l10n="U" 100*b1cdbd2cSJim Jagielski oldref="29">Cross-Referencing an Object</paragraph> 101*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3149992" role="paragraph" l10n="U" oldref="30">You can cross-reference most objects in your document, such as graphics, drawing objects, OLE objects, and tables, so long as they have a caption. To add a caption to an object, select the object, and then choose <link href="text/swriter/guide/captions.xhp" name="Insert - Caption"><emph>Insert - Caption</emph></link>.</paragraph> 102*b1cdbd2cSJim Jagielski <list type="ordered"> 103*b1cdbd2cSJim Jagielski <listitem> 104*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3147123" role="listitem" l10n="U" oldref="14">Click in the document where you want to insert the cross-reference.</paragraph> 105*b1cdbd2cSJim Jagielski </listitem> 106*b1cdbd2cSJim Jagielski <listitem> 107*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3150212" role="listitem" l10n="U" oldref="11">Choose <emph>Insert - Cross-reference</emph>.</paragraph> 108*b1cdbd2cSJim Jagielski </listitem> 109*b1cdbd2cSJim Jagielski <listitem> 110*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3150236" role="listitem" l10n="U" oldref="32">In the <emph>Type</emph> list, select the caption category of the object.</paragraph> 111*b1cdbd2cSJim Jagielski </listitem> 112*b1cdbd2cSJim Jagielski <listitem> 113*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3150942" role="listitem" l10n="U" oldref="33">In the <emph>Selection</emph> list, select the caption number of the object that you want to cross-reference.</paragraph> 114*b1cdbd2cSJim Jagielski </listitem> 115*b1cdbd2cSJim Jagielski <listitem> 116*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3150968" role="listitem" l10n="CHG" oldref="34">In the <emph>Insert reference to</emph> list, select the format of the cross-reference. The <link href="text/swriter/01/04090002.xhp" name="format">format</link> specifies the type of information that is displayed as the cross-reference. For example, "Reference" inserts the caption category and caption text of the object.</paragraph> 117*b1cdbd2cSJim Jagielski </listitem> 118*b1cdbd2cSJim Jagielski <listitem> 119*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3150535" role="listitem" l10n="U" oldref="35">Click <emph>Insert</emph>.</paragraph> 120*b1cdbd2cSJim Jagielski </listitem> 121*b1cdbd2cSJim Jagielski <listitem> 122*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3151092" role="listitem" l10n="U" oldref="55">Click <emph>Close</emph> when finished.</paragraph> 123*b1cdbd2cSJim Jagielski </listitem> 124*b1cdbd2cSJim Jagielski </list> 125*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="hd_id3151115" role="heading" level="2" l10n="U" 126*b1cdbd2cSJim Jagielski oldref="56">Updating Cross-References</paragraph> 127*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3153594" role="paragraph" l10n="U" oldref="51">To manually update the cross-references in a document, press F9.</paragraph> 128*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id7321390" role="tip" l10n="NEW">Choose <emph>View - Fields</emph> to switch between viewing the reference names and the reference contents.</paragraph> 129*b1cdbd2cSJim Jagielski <embed href="text/shared/00/00000004.xhp#related"/> 130*b1cdbd2cSJim Jagielski <embed href="text/swriter/guide/references_modify.xhp#references_modify"/> 131*b1cdbd2cSJim Jagielski <embed href="text/swriter/guide/hyperlinks.xhp#hyperlinks"/> 132*b1cdbd2cSJim Jagielski <embed href="text/shared/guide/hyperlink_insert.xhp#hyperlink_insert"/> 133*b1cdbd2cSJim Jagielski </body> 134*b1cdbd2cSJim Jagielski</helpdocument>