1<?xml version="1.0" encoding="UTF-8"?> 2<helpdocument version="1.0"> 3 4<!--*********************************************************** 5 * 6 * Licensed to the Apache Software Foundation (ASF) under one 7 * or more contributor license agreements. See the NOTICE file 8 * distributed with this work for additional information 9 * regarding copyright ownership. The ASF licenses this file 10 * to you under the Apache License, Version 2.0 (the 11 * "License"); you may not use this file except in compliance 12 * with the License. You may obtain a copy of the License at 13 * 14 * http://www.apache.org/licenses/LICENSE-2.0 15 * 16 * Unless required by applicable law or agreed to in writing, 17 * software distributed under the License is distributed on an 18 * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 19 * KIND, either express or implied. See the License for the 20 * specific language governing permissions and limitations 21 * under the License. 22 * 23 ***********************************************************--> 24 25 26 27 28<meta> 29 <topic id="textscalcguideautofilterxml" indexer="include" status="PUBLISH"> 30 <title xml-lang="en-US" id="tit">Applying AutoFilter</title> 31 <filename>/text/scalc/guide/autofilter.xhp</filename> 32 </topic> 33 </meta> 34 <body> 35<bookmark xml-lang="en-US" branch="index" id="bm_id3156423"><bookmark_value>filters, see also AutoFilter function</bookmark_value> 36 <bookmark_value>AutoFilter function;applying</bookmark_value> 37 <bookmark_value>sheets; filter values</bookmark_value> 38 <bookmark_value>numbers; filter sheets</bookmark_value> 39 <bookmark_value>columns; AutoFilter function</bookmark_value> 40 <bookmark_value>drop-down menus in sheet columns</bookmark_value> 41 <bookmark_value>database ranges; AutoFilter function</bookmark_value> 42</bookmark><comment>mw made "drop-down..." a one level entry and added a "see also" reference</comment> 43<paragraph xml-lang="en-US" id="hd_id3156423" role="heading" level="1" l10n="U" oldref="6"><variable id="autofilter"><link href="text/scalc/guide/autofilter.xhp" name="Applying AutoFilter">Applying AutoFilter</link> 44</variable></paragraph> 45 <paragraph xml-lang="en-US" id="par_id3147427" role="paragraph" l10n="U" oldref="7">The <emph>AutoFilter</emph> function inserts a combo box on one or more data columns that lets you select the records (rows) to be displayed.</paragraph> 46 <section id="autofiltertext"> 47 <list type="ordered"> 48 <listitem> 49 <paragraph xml-lang="en-US" id="par_id3152576" role="listitem" l10n="U" oldref="9">Select the columns you want to use AutoFilter on.</paragraph> 50 </listitem> 51 <listitem> 52 <paragraph xml-lang="en-US" id="par_id3153157" role="listitem" l10n="CHG" oldref="10">Choose <emph>Data - Filter - AutoFilter</emph>. The combo box arrows are visible in the first row of the range selected.</paragraph> 53 </listitem> 54 <listitem> 55 <paragraph xml-lang="en-US" id="par_id3154510" role="listitem" l10n="U" oldref="11">Run the filter by clicking the drop-down arrow in the column heading and choosing an item.</paragraph> 56 <paragraph xml-lang="en-US" id="par_id3155064" role="listitem" l10n="CHG" oldref="13">Only those rows whose contents meet the filter criteria are displayed. The other rows are filtered<comment>UFI: we must distinguish manually hidden cells from filtered cells, because they behave differently. So don't use the word "hidden" when a filter is applied.</comment>. You can see if rows have been filtered from the discontinuous row numbers. The column that has been used for the filter is identified by a different color for the arrow button.</paragraph> 57 </listitem> 58 </list> 59 <paragraph xml-lang="en-US" id="par_id9216589" role="paragraph" l10n="NEW">When you apply an additional AutoFilter on another column of a filtered data range, then the other combo boxes list only the filtered data.</paragraph> 60 <paragraph xml-lang="en-US" id="par_id3153714" role="paragraph" l10n="U" oldref="12">To display all records again, select the "all<emph>"</emph> entry in the AutoFilter combo box. If you choose "Standard<emph>"</emph>, the <item type="menuitem">Standard Filter</item> dialog appears, allowing you to set up a standard filter. Choose "Top 10" to display the highest 10 values only. </paragraph> 61 <paragraph xml-lang="en-US" id="par_id3147340" role="paragraph" l10n="CHG" oldref="19">To stop using AutoFilter, reselect all cells selected in step 1 and once again choose <emph>Data - Filter - AutoFilter</emph>.</paragraph> 62 <paragraph xml-lang="en-US" id="par_id4303415" role="tip" l10n="NEW">To assign different AutoFilters to different sheets, you must first define a database range on each sheet.</paragraph> 63 <paragraph xml-lang="en-US" id="par_id3159236" role="warning" l10n="CHG" oldref="14">The arithmetic functions also take account of the cells that are not visible due to an applied filter. For example, a sum of an entire column will also total the values in the filtered cells. Apply the <link href="text/scalc/01/04060106.xhp" name="SUBTOTAL">SUBTOTAL</link> function if only the cells visible after the application of a filter are to be taken into account.</paragraph> 64 </section> 65 <section id="relatedtopics"> 66 <embed href="text/scalc/guide/filters.xhp#filters"/> 67 <embed href="text/scalc/guide/specialfilter.xhp#specialfilter"/> 68 <embed href="text/scalc/guide/cellcopy.xhp#cellcopy"/> 69 <paragraph xml-lang="en-US" id="par_id3152985" role="paragraph" l10n="U" oldref="16"><link href="text/scalc/01/12040100.xhp" name="Data - Filter - AutoFilter">Data - Filter - AutoFilter</link></paragraph> 70 <paragraph xml-lang="en-US" id="par_id3154484" role="paragraph" l10n="U" oldref="17"><link href="text/scalc/01/04060106.xhp" name="SUBTOTAL">SUBTOTAL</link></paragraph> 71 </section> 72 </body> 73</helpdocument>