1*cdf0e10cSrcweir<?xml version="1.0" encoding="UTF-8"?> 2*cdf0e10cSrcweir<helpdocument version="1.0"> 3*cdf0e10cSrcweir 4*cdf0e10cSrcweir<!-- 5*cdf0e10cSrcweir*********************************************************************** 6*cdf0e10cSrcweir * 7*cdf0e10cSrcweir * DO NOT ALTER OR REMOVE COPYRIGHT NOTICES OR THIS FILE HEADER. 8*cdf0e10cSrcweir * 9*cdf0e10cSrcweir * Copyright 2000, 2010 Oracle and/or its affiliates. 10*cdf0e10cSrcweir * 11*cdf0e10cSrcweir * OpenOffice.org - a multi-platform office productivity suite 12*cdf0e10cSrcweir * 13*cdf0e10cSrcweir * This file is part of OpenOffice.org. 14*cdf0e10cSrcweir * 15*cdf0e10cSrcweir * OpenOffice.org is free software: you can redistribute it and/or modify 16*cdf0e10cSrcweir * it under the terms of the GNU Lesser General Public License version 3 17*cdf0e10cSrcweir * only, as published by the Free Software Foundation. 18*cdf0e10cSrcweir * 19*cdf0e10cSrcweir * OpenOffice.org is distributed in the hope that it will be useful, 20*cdf0e10cSrcweir * but WITHOUT ANY WARRANTY; without even the implied warranty of 21*cdf0e10cSrcweir * MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. 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If not, see 27*cdf0e10cSrcweir * <http://www.openoffice.org/license.html> 28*cdf0e10cSrcweir * for a copy of the LGPLv3 License. 29*cdf0e10cSrcweir * 30*cdf0e10cSrcweir ************************************************************************ 31*cdf0e10cSrcweir --> 32*cdf0e10cSrcweir 33*cdf0e10cSrcweir 34*cdf0e10cSrcweir<meta> 35*cdf0e10cSrcweir <topic id="textswriterguidereferencesxml" indexer="include"> 36*cdf0e10cSrcweir <title xml-lang="en-US" id="tit">Inserting Cross-References</title> 37*cdf0e10cSrcweir <filename>/text/swriter/guide/references.xhp</filename> 38*cdf0e10cSrcweir </topic> 39*cdf0e10cSrcweir </meta> 40*cdf0e10cSrcweir <body> 41*cdf0e10cSrcweir<bookmark xml-lang="en-US" branch="index" id="bm_id3145087"><bookmark_value>references; inserting cross-references</bookmark_value> 42*cdf0e10cSrcweir <bookmark_value>cross-references; inserting and updating</bookmark_value> 43*cdf0e10cSrcweir <bookmark_value>tables; cross-referencing</bookmark_value> 44*cdf0e10cSrcweir <bookmark_value>pictures; cross-referencing</bookmark_value> 45*cdf0e10cSrcweir <bookmark_value>objects; cross-referencing</bookmark_value> 46*cdf0e10cSrcweir <bookmark_value>OLE objects;cross-referencing</bookmark_value> 47*cdf0e10cSrcweir <bookmark_value>draw objects;cross-referencing</bookmark_value> 48*cdf0e10cSrcweir <bookmark_value>updating;cross-references</bookmark_value> 49*cdf0e10cSrcweir <bookmark_value>inserting;cross-references</bookmark_value> 50*cdf0e10cSrcweir</bookmark> 51*cdf0e10cSrcweir<paragraph xml-lang="en-US" id="hd_id3145087" role="heading" level="1" l10n="U" 52*cdf0e10cSrcweir oldref="28"><variable id="references"><link href="text/swriter/guide/references.xhp" name="Inserting Cross-References">Inserting Cross-References</link> 53*cdf0e10cSrcweir</variable></paragraph> 54*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3159263" role="paragraph" l10n="CHG" oldref="8">Cross-references allow you to jump to specific text passages and objects in a single document. A cross-reference consists of a target and a reference that are inserted as <link href="text/swriter/guide/fields.xhp" name="fields">fields</link> in the document.</paragraph> 55*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3155860" role="paragraph" l10n="U" oldref="21">Objects with captions and bookmarks can be used as targets.</paragraph> 56*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="hd_id3149833" role="heading" level="2" l10n="U" 57*cdf0e10cSrcweir oldref="38">Cross-Referencing Text</paragraph> 58*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3149846" role="paragraph" l10n="U" oldref="39">Before you can insert a cross-reference, you must first specify the targets in your text.</paragraph> 59*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="hd_id3156105" role="heading" level="3" l10n="U" 60*cdf0e10cSrcweir oldref="52">To Insert a Target</paragraph> 61*cdf0e10cSrcweir <list type="ordered"> 62*cdf0e10cSrcweir <listitem> 63*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3153408" role="listitem" l10n="U" oldref="40">Select the text that you want to use as a target for the cross-reference.</paragraph> 64*cdf0e10cSrcweir </listitem> 65*cdf0e10cSrcweir <listitem> 66*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3153125" role="listitem" l10n="U" oldref="41">Choose <emph>Insert - Cross-reference</emph>.</paragraph> 67*cdf0e10cSrcweir </listitem> 68*cdf0e10cSrcweir <listitem> 69*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3149634" role="listitem" l10n="U" oldref="42">In the <item type="menuitem">Type</item> list, select “Set Reference”.</paragraph> 70*cdf0e10cSrcweir </listitem> 71*cdf0e10cSrcweir <listitem> 72*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3149614" role="listitem" l10n="U" oldref="43">Type a name for the target in the <emph>Name</emph> box. The selected text is displayed in the <emph>Value</emph> box.</paragraph> 73*cdf0e10cSrcweir </listitem> 74*cdf0e10cSrcweir <listitem> 75*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3145110" role="listitem" l10n="U" oldref="44">Click <item type="menuitem">Insert</item>. The name of the target is added to the <item type="menuitem">Selection</item> 76*cdf0e10cSrcweir <emph/>list.</paragraph> 77*cdf0e10cSrcweir </listitem> 78*cdf0e10cSrcweir </list> 79*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3156257" role="paragraph" l10n="U" oldref="45">Leave the dialog open and proceed to the next section.</paragraph> 80*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="hd_id3153370" role="heading" level="3" l10n="U" 81*cdf0e10cSrcweir oldref="53">To Create a Cross-Reference to a Target</paragraph> 82*cdf0e10cSrcweir <list type="ordered"> 83*cdf0e10cSrcweir <listitem> 84*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id7032074" role="listitem" l10n="NEW">Position the cursor in the text where you want to insert a cross-reference.</paragraph> 85*cdf0e10cSrcweir </listitem> 86*cdf0e10cSrcweir <listitem> 87*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id7796868" role="listitem" l10n="NEW">Choose <emph>Insert - Cross-reference</emph> to open the dialog, if it is not open already.</paragraph> 88*cdf0e10cSrcweir </listitem> 89*cdf0e10cSrcweir <listitem> 90*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3153392" role="listitem" l10n="U" oldref="46">In the <emph>Type</emph> list, select "Insert Reference".</paragraph> 91*cdf0e10cSrcweir </listitem> 92*cdf0e10cSrcweir <listitem> 93*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3154256" role="listitem" l10n="U" oldref="47">In the <emph>Selection</emph> list, select the target that you want to cross-reference.</paragraph> 94*cdf0e10cSrcweir </listitem> 95*cdf0e10cSrcweir <listitem> 96*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3154856" role="listitem" l10n="CHG" oldref="48">In the <emph>Insert reference to</emph> list, select the format for the cross-reference. The <link href="text/swriter/01/04090002.xhp" name="format">format</link> specifies the type of information that is displayed as the cross-reference. For example, "Reference" inserts the target text, and "Page" inserts the page number where the target is located. For footnotes the footnote number is inserted.</paragraph> 97*cdf0e10cSrcweir </listitem> 98*cdf0e10cSrcweir <listitem> 99*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3155895" role="listitem" l10n="U" oldref="49">Click <emph>Insert</emph>.</paragraph> 100*cdf0e10cSrcweir </listitem> 101*cdf0e10cSrcweir <listitem> 102*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3148685" role="listitem" l10n="U" oldref="54">Click <emph>Close</emph> when finished.</paragraph> 103*cdf0e10cSrcweir </listitem> 104*cdf0e10cSrcweir </list> 105*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="hd_id3149980" role="heading" level="2" l10n="U" 106*cdf0e10cSrcweir oldref="29">Cross-Referencing an Object</paragraph> 107*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3149992" role="paragraph" l10n="U" oldref="30">You can cross-reference most objects in your document, such as graphics, drawing objects, OLE objects, and tables, so long as they have a caption. To add a caption to an object, select the object, and then choose <link href="text/swriter/guide/captions.xhp" name="Insert - Caption"><emph>Insert - Caption</emph></link>.</paragraph> 108*cdf0e10cSrcweir <list type="ordered"> 109*cdf0e10cSrcweir <listitem> 110*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3147123" role="listitem" l10n="U" oldref="14">Click in the document where you want to insert the cross-reference.</paragraph> 111*cdf0e10cSrcweir </listitem> 112*cdf0e10cSrcweir <listitem> 113*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3150212" role="listitem" l10n="U" oldref="11">Choose <emph>Insert - Cross-reference</emph>.</paragraph> 114*cdf0e10cSrcweir </listitem> 115*cdf0e10cSrcweir <listitem> 116*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3150236" role="listitem" l10n="U" oldref="32">In the <emph>Type</emph> list, select the caption category of the object.</paragraph> 117*cdf0e10cSrcweir </listitem> 118*cdf0e10cSrcweir <listitem> 119*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3150942" role="listitem" l10n="U" oldref="33">In the <emph>Selection</emph> list, select the caption number of the object that you want to cross-reference.</paragraph> 120*cdf0e10cSrcweir </listitem> 121*cdf0e10cSrcweir <listitem> 122*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3150968" role="listitem" l10n="CHG" oldref="34">In the <emph>Insert reference to</emph> list, select the format of the cross-reference. The <link href="text/swriter/01/04090002.xhp" name="format">format</link> specifies the type of information that is displayed as the cross-reference. For example, "Reference" inserts the caption category and caption text of the object.</paragraph> 123*cdf0e10cSrcweir </listitem> 124*cdf0e10cSrcweir <listitem> 125*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3150535" role="listitem" l10n="U" oldref="35">Click <emph>Insert</emph>.</paragraph> 126*cdf0e10cSrcweir </listitem> 127*cdf0e10cSrcweir <listitem> 128*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3151092" role="listitem" l10n="U" oldref="55">Click <emph>Close</emph> when finished.</paragraph> 129*cdf0e10cSrcweir </listitem> 130*cdf0e10cSrcweir </list> 131*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="hd_id3151115" role="heading" level="2" l10n="U" 132*cdf0e10cSrcweir oldref="56">Updating Cross-References</paragraph> 133*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3153594" role="paragraph" l10n="U" oldref="51">To manually update the cross-references in a document, press F9.</paragraph> 134*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id7321390" role="tip" l10n="NEW">Choose <emph>View - Fields</emph> to switch between viewing the reference names and the reference contents.</paragraph> 135*cdf0e10cSrcweir <embed href="text/shared/00/00000004.xhp#related"/> 136*cdf0e10cSrcweir <embed href="text/swriter/guide/references_modify.xhp#references_modify"/> 137*cdf0e10cSrcweir <embed href="text/swriter/guide/hyperlinks.xhp#hyperlinks"/> 138*cdf0e10cSrcweir <embed href="text/shared/guide/hyperlink_insert.xhp#hyperlink_insert"/> 139*cdf0e10cSrcweir </body> 140*cdf0e10cSrcweir</helpdocument>