1cdf0e10cSrcweir<?xml version="1.0" encoding="UTF-8"?> 2fee07e66Smseidel 302dbb15cSAndrew Rist<!--*********************************************************** 4fee07e66Smseidel * 502dbb15cSAndrew Rist * Licensed to the Apache Software Foundation (ASF) under one 602dbb15cSAndrew Rist * or more contributor license agreements. See the NOTICE file 702dbb15cSAndrew Rist * distributed with this work for additional information 802dbb15cSAndrew Rist * regarding copyright ownership. The ASF licenses this file 902dbb15cSAndrew Rist * to you under the Apache License, Version 2.0 (the 1002dbb15cSAndrew Rist * "License"); you may not use this file except in compliance 1102dbb15cSAndrew Rist * with the License. You may obtain a copy of the License at 12fee07e66Smseidel * 1302dbb15cSAndrew Rist * http://www.apache.org/licenses/LICENSE-2.0 14fee07e66Smseidel * 1502dbb15cSAndrew Rist * Unless required by applicable law or agreed to in writing, 1602dbb15cSAndrew Rist * software distributed under the License is distributed on an 1702dbb15cSAndrew Rist * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 1802dbb15cSAndrew Rist * KIND, either express or implied. See the License for the 1902dbb15cSAndrew Rist * specific language governing permissions and limitations 2002dbb15cSAndrew Rist * under the License. 21fee07e66Smseidel * 2202dbb15cSAndrew Rist ***********************************************************--> 2302dbb15cSAndrew Rist 24*e91968a5Smseidel<helpdocument version="1.0"> 25cdf0e10cSrcweir<meta> 26*e91968a5Smseidel<topic id="textscalcguidecellreferencesxml" indexer="include" status="PUBLISH"> 27*e91968a5Smseidel<title xml-lang="en-US" id="tit">Referencing a Cell in Another Document</title> 28*e91968a5Smseidel<filename>/text/scalc/guide/cellreferences.xhp</filename> 29*e91968a5Smseidel</topic> 30*e91968a5Smseidel</meta> 31*e91968a5Smseidel<body> 32*e91968a5Smseidel<bookmark xml-lang="en-US" branch="index" id="bm_id3147436"> 33*e91968a5Smseidel<bookmark_value>sheet references</bookmark_value> 34*e91968a5Smseidel<bookmark_value>references; to cells in other sheets/documents</bookmark_value> 35*e91968a5Smseidel<bookmark_value>cells; operating in another document</bookmark_value> 36*e91968a5Smseidel<bookmark_value>documents;references</bookmark_value> 37cdf0e10cSrcweir</bookmark><comment>mw made "sheet references;" a one level entry</comment><comment>MW changed "references;" and added "documents;"</comment> 38cdf0e10cSrcweir<paragraph xml-lang="en-US" id="hd_id3147436" role="heading" level="1" l10n="CHG" 39*e91968a5Smseideloldref="9"><variable id="cellreferences"><link href="text/scalc/guide/cellreferences.xhp" name="Referencing Other Sheets">Referencing Other Sheets</link> 40cdf0e10cSrcweir</variable></paragraph> 41*e91968a5Smseidel<paragraph xml-lang="en-US" id="par_id9663075" role="paragraph" l10n="NEW">In a sheet cell you can show a reference to a cell in another sheet.</paragraph> 42*e91968a5Smseidel<paragraph xml-lang="en-US" id="par_id1879329" role="paragraph" l10n="NEW">In the same way, a reference can also be made to a cell from another document provided that this document has already been saved as a file.</paragraph> 43*e91968a5Smseidel<paragraph xml-lang="en-US" id="hd_id7122409" role="heading" level="2" l10n="NEW">To Reference a Cell in the Same Document</paragraph> 44*e91968a5Smseidel<list type="ordered"> 45*e91968a5Smseidel<listitem> 46*e91968a5Smseidel<paragraph xml-lang="en-US" id="par_id2078005" role="listitem" l10n="NEW">Open a new, empty spreadsheet.</paragraph> 47*e91968a5Smseidel</listitem> 48*e91968a5Smseidel<listitem> 49*e91968a5Smseidel<paragraph xml-lang="en-US" id="par_id4943693" role="listitem" l10n="NEW">By way of example, enter the following formula in cell A1 of Sheet1:</paragraph> 50*e91968a5Smseidel<paragraph xml-lang="en-US" id="par_id9064302" role="listitem" l10n="NEW"> 51*e91968a5Smseidel<item type="literal">=Sheet2.A1</item> 52*e91968a5Smseidel</paragraph> 53*e91968a5Smseidel</listitem> 54*e91968a5Smseidel<listitem> 55*e91968a5Smseidel<paragraph xml-lang="en-US" id="par_id7609790" role="listitem" l10n="NEW">Click the <emph>Sheet2</emph> tab at the bottom of the spreadsheet. Set the cursor in cell A1 there and enter text or a number.</paragraph> 56*e91968a5Smseidel</listitem> 57*e91968a5Smseidel<listitem> 58*e91968a5Smseidel<paragraph xml-lang="en-US" id="par_id809961" role="listitem" l10n="NEW">If you switch back to Sheet1, you will see the same content in cell A1 there. If the contents of Sheet2.A1 change, then the contents of Sheet1.A1 also change.</paragraph> 59*e91968a5Smseidel</listitem> 60*e91968a5Smseidel</list> 61*e91968a5Smseidel<paragraph xml-lang="en-US" id="hd_id9209570" role="heading" level="2" l10n="NEW">To Reference a Cell in Another Document</paragraph> 62*e91968a5Smseidel<list type="ordered"> 63*e91968a5Smseidel<listitem> 64*e91968a5Smseidel<paragraph xml-lang="en-US" id="par_id5949278" role="listitem" l10n="NEW">Choose <emph>File - Open</emph>, to load an existing spreadsheet document.</paragraph> 65*e91968a5Smseidel</listitem> 66*e91968a5Smseidel<listitem> 67*e91968a5Smseidel<paragraph xml-lang="en-US" id="par_id8001953" role="listitem" l10n="NEW">Choose <emph>File - New</emph>, to open a new spreadsheet document. Set the cursor in the cell where you want to insert the external data and enter an equals sign to indicate that you want to begin a formula.</paragraph> 68*e91968a5Smseidel</listitem> 69*e91968a5Smseidel<listitem> 70*e91968a5Smseidel<paragraph xml-lang="en-US" id="par_id8571123" role="listitem" l10n="NEW">Now switch to the document you have just loaded. Click the cell with the data that you want to insert in the new document.</paragraph> 71*e91968a5Smseidel</listitem> 72*e91968a5Smseidel<listitem> 73*e91968a5Smseidel<paragraph xml-lang="en-US" id="par_id8261665" role="listitem" l10n="NEW">Switch back to the new spreadsheet. In the input line you will now see how $[officename] Calc has added the reference to the formula for you. </paragraph> 74*e91968a5Smseidel<paragraph xml-lang="en-US" id="par_id5888241" role="listitem" l10n="NEW">The reference to a cell of another document contains the name of the other document in single inverted commas, then a hash #, then the name of the sheet of the other document, followed by a point and the name of the cell.</paragraph> 75*e91968a5Smseidel</listitem> 76*e91968a5Smseidel<listitem> 77*e91968a5Smseidel<paragraph xml-lang="en-US" id="par_id7697683" role="listitem" l10n="NEW">Confirm the formula by clicking the green check mark.</paragraph> 78*e91968a5Smseidel</listitem> 79*e91968a5Smseidel<listitem> 80*e91968a5Smseidel<paragraph xml-lang="en-US" id="par_id7099826" role="listitem" l10n="NEW">If you drag the box in the lower right corner of the active cell to select a range of cells, $[officename] automatically inserts the corresponding references in the adjacent cells. As a result, the sheet name is preceded with a "$" sign to designate it as an absolute reference.</paragraph> 81*e91968a5Smseidel</listitem> 82*e91968a5Smseidel</list> 83*e91968a5Smseidel<paragraph xml-lang="en-US" id="par_id674459" role="paragraph" l10n="NEW">If you examine the name of the other document in this formula, you will notice that it is written as a <link href="text/shared/00/00000002.xhp#url" name="URL">URL</link>. This means that you can also enter a URL from the Internet.</paragraph> 84*e91968a5Smseidel<section id="relatedtopics"> 85*e91968a5Smseidel<embed href="text/scalc/guide/cellreferences_url.xhp#cellreferences_url"/> 86*e91968a5Smseidel</section> 87*e91968a5Smseidel</body> 88fee07e66Smseidel</helpdocument> 89