1cdf0e10cSrcweir<?xml version="1.0" encoding="UTF-8"?> 2cdf0e10cSrcweir 302dbb15cSAndrew Rist<!--*********************************************************** 4cdf0e10cSrcweir * 502dbb15cSAndrew Rist * Licensed to the Apache Software Foundation (ASF) under one 602dbb15cSAndrew Rist * or more contributor license agreements. See the NOTICE file 702dbb15cSAndrew Rist * distributed with this work for additional information 802dbb15cSAndrew Rist * regarding copyright ownership. The ASF licenses this file 902dbb15cSAndrew Rist * to you under the Apache License, Version 2.0 (the 1002dbb15cSAndrew Rist * "License"); you may not use this file except in compliance 1102dbb15cSAndrew Rist * with the License. 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See the License for the 1902dbb15cSAndrew Rist * specific language governing permissions and limitations 2002dbb15cSAndrew Rist * under the License. 21cdf0e10cSrcweir * 2202dbb15cSAndrew Rist ***********************************************************--> 2302dbb15cSAndrew Rist 24c5ffc49bSmseidel<helpdocument version="1.0"> 25cdf0e10cSrcweir<meta> 26cdf0e10cSrcweir<topic id="textscalcguidecellreferencesxml" indexer="include" status="PUBLISH"> 27cdf0e10cSrcweir<title xml-lang="en-US" id="tit">Referencing a Cell in Another Document</title> 28cdf0e10cSrcweir<filename>/text/scalc/guide/cellreferences.xhp</filename> 29cdf0e10cSrcweir</topic> 30cdf0e10cSrcweir</meta> 31cdf0e10cSrcweir<body> 32c5ffc49bSmseidel<bookmark xml-lang="en-US" branch="index" id="bm_id3147436"> 33c5ffc49bSmseidel<bookmark_value>sheet references</bookmark_value> 34cdf0e10cSrcweir<bookmark_value>references; to cells in other sheets/documents</bookmark_value> 35cdf0e10cSrcweir<bookmark_value>cells; operating in another document</bookmark_value> 36cdf0e10cSrcweir<bookmark_value>documents;references</bookmark_value> 37cdf0e10cSrcweir</bookmark><comment>mw made "sheet references;" a one level entry</comment><comment>MW changed "references;" and added "documents;"</comment> 38*3db955a2Smseidel<paragraph xml-lang="en-US" id="hd_id3147436" role="heading" level="1" l10n="CHG"><variable id="cellreferences"><link href="text/scalc/guide/cellreferences.xhp" name="Referencing Other Sheets">Referencing Other Sheets</link></variable></paragraph> 39cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id9663075" role="paragraph" l10n="NEW">In a sheet cell you can show a reference to a cell in another sheet.</paragraph> 40cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id1879329" role="paragraph" l10n="NEW">In the same way, a reference can also be made to a cell from another document provided that this document has already been saved as a file.</paragraph> 41cdf0e10cSrcweir<paragraph xml-lang="en-US" id="hd_id7122409" role="heading" level="2" l10n="NEW">To Reference a Cell in the Same Document</paragraph> 42cdf0e10cSrcweir<list type="ordered"> 43cdf0e10cSrcweir<listitem> 44cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id2078005" role="listitem" l10n="NEW">Open a new, empty spreadsheet.</paragraph> 45cdf0e10cSrcweir</listitem> 46cdf0e10cSrcweir<listitem> 47cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id4943693" role="listitem" l10n="NEW">By way of example, enter the following formula in cell A1 of Sheet1:</paragraph> 48cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id9064302" role="listitem" l10n="NEW"> 49cdf0e10cSrcweir<item type="literal">=Sheet2.A1</item> 50cdf0e10cSrcweir</paragraph> 51cdf0e10cSrcweir</listitem> 52cdf0e10cSrcweir<listitem> 53cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id7609790" role="listitem" l10n="NEW">Click the <emph>Sheet2</emph> tab at the bottom of the spreadsheet. Set the cursor in cell A1 there and enter text or a number.</paragraph> 54cdf0e10cSrcweir</listitem> 55cdf0e10cSrcweir<listitem> 56cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id809961" role="listitem" l10n="NEW">If you switch back to Sheet1, you will see the same content in cell A1 there. If the contents of Sheet2.A1 change, then the contents of Sheet1.A1 also change.</paragraph> 57cdf0e10cSrcweir</listitem> 58cdf0e10cSrcweir</list> 59cdf0e10cSrcweir<paragraph xml-lang="en-US" id="hd_id9209570" role="heading" level="2" l10n="NEW">To Reference a Cell in Another Document</paragraph> 60cdf0e10cSrcweir<list type="ordered"> 61cdf0e10cSrcweir<listitem> 62cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id5949278" role="listitem" l10n="NEW">Choose <emph>File - Open</emph>, to load an existing spreadsheet document.</paragraph> 63cdf0e10cSrcweir</listitem> 64cdf0e10cSrcweir<listitem> 65cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id8001953" role="listitem" l10n="NEW">Choose <emph>File - New</emph>, to open a new spreadsheet document. Set the cursor in the cell where you want to insert the external data and enter an equals sign to indicate that you want to begin a formula.</paragraph> 66cdf0e10cSrcweir</listitem> 67cdf0e10cSrcweir<listitem> 68cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id8571123" role="listitem" l10n="NEW">Now switch to the document you have just loaded. Click the cell with the data that you want to insert in the new document.</paragraph> 69cdf0e10cSrcweir</listitem> 70cdf0e10cSrcweir<listitem> 71cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id8261665" role="listitem" l10n="NEW">Switch back to the new spreadsheet. In the input line you will now see how $[officename] Calc has added the reference to the formula for you.</paragraph> 72cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id5888241" role="listitem" l10n="NEW">The reference to a cell of another document contains the name of the other document in single inverted commas, then a hash #, then the name of the sheet of the other document, followed by a point and the name of the cell.</paragraph> 73cdf0e10cSrcweir</listitem> 74cdf0e10cSrcweir<listitem> 75cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id7697683" role="listitem" l10n="NEW">Confirm the formula by clicking the green check mark.</paragraph> 76cdf0e10cSrcweir</listitem> 77cdf0e10cSrcweir<listitem> 78cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id7099826" role="listitem" l10n="NEW">If you drag the box in the lower right corner of the active cell to select a range of cells, $[officename] automatically inserts the corresponding references in the adjacent cells. As a result, the sheet name is preceded with a "$" sign to designate it as an absolute reference.</paragraph> 79cdf0e10cSrcweir</listitem> 80cdf0e10cSrcweir</list> 81cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id674459" role="paragraph" l10n="NEW">If you examine the name of the other document in this formula, you will notice that it is written as a <link href="text/shared/00/00000002.xhp#url" name="URL">URL</link>. This means that you can also enter a URL from the Internet.</paragraph> 82cdf0e10cSrcweir<section id="relatedtopics"> 83cdf0e10cSrcweir<embed href="text/scalc/guide/cellreferences_url.xhp#cellreferences_url"/> 84cdf0e10cSrcweir</section> 85cdf0e10cSrcweir</body> 86cdf0e10cSrcweir</helpdocument> 87