1*cdf0e10cSrcweir<?xml version="1.0" encoding="UTF-8"?> 2*cdf0e10cSrcweir<helpdocument version="1.0"> 3*cdf0e10cSrcweir 4*cdf0e10cSrcweir<!-- 5*cdf0e10cSrcweir*********************************************************************** 6*cdf0e10cSrcweir * 7*cdf0e10cSrcweir * DO NOT ALTER OR REMOVE COPYRIGHT NOTICES OR THIS FILE HEADER. 8*cdf0e10cSrcweir * 9*cdf0e10cSrcweir * Copyright 2000, 2010 Oracle and/or its affiliates. 10*cdf0e10cSrcweir * 11*cdf0e10cSrcweir * OpenOffice.org - a multi-platform office productivity suite 12*cdf0e10cSrcweir * 13*cdf0e10cSrcweir * This file is part of OpenOffice.org. 14*cdf0e10cSrcweir * 15*cdf0e10cSrcweir * OpenOffice.org is free software: you can redistribute it and/or modify 16*cdf0e10cSrcweir * it under the terms of the GNU Lesser General Public License version 3 17*cdf0e10cSrcweir * only, as published by the Free Software Foundation. 18*cdf0e10cSrcweir * 19*cdf0e10cSrcweir * OpenOffice.org is distributed in the hope that it will be useful, 20*cdf0e10cSrcweir * but WITHOUT ANY WARRANTY; without even the implied warranty of 21*cdf0e10cSrcweir * MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. See the 22*cdf0e10cSrcweir * GNU Lesser General Public License version 3 for more details 23*cdf0e10cSrcweir * (a copy is included in the LICENSE file that accompanied this code). 24*cdf0e10cSrcweir * 25*cdf0e10cSrcweir * You should have received a copy of the GNU Lesser General Public License 26*cdf0e10cSrcweir * version 3 along with OpenOffice.org. If not, see 27*cdf0e10cSrcweir * <http://www.openoffice.org/license.html> 28*cdf0e10cSrcweir * for a copy of the LGPLv3 License. 29*cdf0e10cSrcweir * 30*cdf0e10cSrcweir ************************************************************************ 31*cdf0e10cSrcweir --> 32*cdf0e10cSrcweir 33*cdf0e10cSrcweir 34*cdf0e10cSrcweir<meta> 35*cdf0e10cSrcweir <topic id="textscalcguidecellreferencesxml" indexer="include" status="PUBLISH"> 36*cdf0e10cSrcweir <title xml-lang="en-US" id="tit">Referencing a Cell in Another Document</title> 37*cdf0e10cSrcweir <filename>/text/scalc/guide/cellreferences.xhp</filename> 38*cdf0e10cSrcweir </topic> 39*cdf0e10cSrcweir </meta> 40*cdf0e10cSrcweir <body> 41*cdf0e10cSrcweir<bookmark xml-lang="en-US" branch="index" id="bm_id3147436"><bookmark_value>sheet references</bookmark_value> 42*cdf0e10cSrcweir <bookmark_value>references; to cells in other sheets/documents</bookmark_value> 43*cdf0e10cSrcweir <bookmark_value>cells; operating in another document</bookmark_value> 44*cdf0e10cSrcweir <bookmark_value>documents;references</bookmark_value> 45*cdf0e10cSrcweir</bookmark><comment>mw made "sheet references;" a one level entry</comment><comment>MW changed "references;" and added "documents;"</comment> 46*cdf0e10cSrcweir<paragraph xml-lang="en-US" id="hd_id3147436" role="heading" level="1" l10n="CHG" 47*cdf0e10cSrcweir oldref="9"><variable id="cellreferences"><link href="text/scalc/guide/cellreferences.xhp" name="Referencing Other Sheets">Referencing Other Sheets</link> 48*cdf0e10cSrcweir</variable></paragraph> 49*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id9663075" role="paragraph" l10n="NEW">In a sheet cell you can show a reference to a cell in another sheet.</paragraph> 50*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id1879329" role="paragraph" l10n="NEW">In the same way, a reference can also be made to a cell from another document provided that this document has already been saved as a file.</paragraph> 51*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="hd_id7122409" role="heading" level="2" l10n="NEW">To Reference a Cell in the Same Document</paragraph> 52*cdf0e10cSrcweir <list type="ordered"> 53*cdf0e10cSrcweir <listitem> 54*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id2078005" role="listitem" l10n="NEW">Open a new, empty spreadsheet.</paragraph> 55*cdf0e10cSrcweir </listitem> 56*cdf0e10cSrcweir <listitem> 57*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id4943693" role="listitem" l10n="NEW">By way of example, enter the following formula in cell A1 of Sheet1:</paragraph> 58*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id9064302" role="listitem" l10n="NEW"> 59*cdf0e10cSrcweir <item type="literal">=Sheet2.A1</item> 60*cdf0e10cSrcweir </paragraph> 61*cdf0e10cSrcweir </listitem> 62*cdf0e10cSrcweir <listitem> 63*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id7609790" role="listitem" l10n="NEW">Click the <emph>Sheet 2</emph> tab at the bottom of the spreadsheet. Set the cursor in cell A1 there and enter text or a number.</paragraph> 64*cdf0e10cSrcweir </listitem> 65*cdf0e10cSrcweir <listitem> 66*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id809961" role="listitem" l10n="NEW">If you switch back to Sheet1, you will see the same content in cell A1 there. If the contents of Sheet2.A1 change, then the contents of Sheet1.A1 also change.</paragraph> 67*cdf0e10cSrcweir </listitem> 68*cdf0e10cSrcweir </list> 69*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="hd_id9209570" role="heading" level="2" l10n="NEW">To Reference a Cell in Another Document</paragraph> 70*cdf0e10cSrcweir <list type="ordered"> 71*cdf0e10cSrcweir <listitem> 72*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id5949278" role="listitem" l10n="NEW">Choose <emph>File - Open</emph>, to load an existing spreadsheet document.</paragraph> 73*cdf0e10cSrcweir </listitem> 74*cdf0e10cSrcweir <listitem> 75*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id8001953" role="listitem" l10n="NEW">Choose <emph>File - New</emph>, to open a new spreadsheet document. Set the cursor in the cell where you want to insert the external data and enter an equals sign to indicate that you want to begin a formula.</paragraph> 76*cdf0e10cSrcweir </listitem> 77*cdf0e10cSrcweir <listitem> 78*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id8571123" role="listitem" l10n="NEW">Now switch to the document you have just loaded. Click the cell with the data that you want to insert in the new document.</paragraph> 79*cdf0e10cSrcweir </listitem> 80*cdf0e10cSrcweir <listitem> 81*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id8261665" role="listitem" l10n="NEW">Switch back to the new spreadsheet. In the input line you will now see how $[officename] Calc has added the reference to the formula for you. </paragraph> 82*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id5888241" role="listitem" l10n="NEW">The reference to a cell of another document contains the name of the other document in single inverted commas, then a hash #, then the name of the sheet of the other document, followed by a point and the name of the cell.</paragraph> 83*cdf0e10cSrcweir </listitem> 84*cdf0e10cSrcweir <listitem> 85*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id7697683" role="listitem" l10n="NEW">Confirm the formula by clicking the green check mark.</paragraph> 86*cdf0e10cSrcweir </listitem> 87*cdf0e10cSrcweir <listitem> 88*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id7099826" role="listitem" l10n="NEW">If you drag the box in the lower right corner of the active cell to select a range of cells, $[officename] automatically inserts the corresponding references in the adjacent cells. As a result, the sheet name is preceded with a "$" sign to designate it as an absolute reference.</paragraph> 89*cdf0e10cSrcweir </listitem> 90*cdf0e10cSrcweir </list> 91*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id674459" role="paragraph" l10n="NEW">If you examine the name of the other document in this formula, you will notice that it is written as a <link href="text/shared/00/00000002.xhp#url" name="URL">URL</link>. This means that you can also enter a URL from the Internet.</paragraph> 92*cdf0e10cSrcweir <section id="relatedtopics"> 93*cdf0e10cSrcweir <embed href="text/scalc/guide/cellreferences_url.xhp#cellreferences_url"/> 94*cdf0e10cSrcweir </section> 95*cdf0e10cSrcweir </body> 96*cdf0e10cSrcweir</helpdocument>