1<?xml version="1.0" encoding="UTF-8"?> 2<helpdocument version="1.0"> 3 4<!--*********************************************************** 5 * 6 * Licensed to the Apache Software Foundation (ASF) under one 7 * or more contributor license agreements. See the NOTICE file 8 * distributed with this work for additional information 9 * regarding copyright ownership. The ASF licenses this file 10 * to you under the Apache License, Version 2.0 (the 11 * "License"); you may not use this file except in compliance 12 * with the License. You may obtain a copy of the License at 13 * 14 * http://www.apache.org/licenses/LICENSE-2.0 15 * 16 * Unless required by applicable law or agreed to in writing, 17 * software distributed under the License is distributed on an 18 * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 19 * KIND, either express or implied. See the License for the 20 * specific language governing permissions and limitations 21 * under the License. 22 * 23 ***********************************************************--> 24 25 26 27<meta> 28 <topic id="textscalcguidecellreferencesxml" indexer="include" status="PUBLISH"> 29 <title xml-lang="en-US" id="tit">Referencing a Cell in Another Document</title> 30 <filename>/text/scalc/guide/cellreferences.xhp</filename> 31 </topic> 32 </meta> 33 <body> 34<bookmark xml-lang="en-US" branch="index" id="bm_id3147436"><bookmark_value>sheet references</bookmark_value> 35 <bookmark_value>references; to cells in other sheets/documents</bookmark_value> 36 <bookmark_value>cells; operating in another document</bookmark_value> 37 <bookmark_value>documents;references</bookmark_value> 38</bookmark><comment>mw made "sheet references;" a one level entry</comment><comment>MW changed "references;" and added "documents;"</comment> 39<paragraph xml-lang="en-US" id="hd_id3147436" role="heading" level="1" l10n="CHG" 40 oldref="9"><variable id="cellreferences"><link href="text/scalc/guide/cellreferences.xhp" name="Referencing Other Sheets">Referencing Other Sheets</link> 41</variable></paragraph> 42 <paragraph xml-lang="en-US" id="par_id9663075" role="paragraph" l10n="NEW">In a sheet cell you can show a reference to a cell in another sheet.</paragraph> 43 <paragraph xml-lang="en-US" id="par_id1879329" role="paragraph" l10n="NEW">In the same way, a reference can also be made to a cell from another document provided that this document has already been saved as a file.</paragraph> 44 <paragraph xml-lang="en-US" id="hd_id7122409" role="heading" level="2" l10n="NEW">To Reference a Cell in the Same Document</paragraph> 45 <list type="ordered"> 46 <listitem> 47 <paragraph xml-lang="en-US" id="par_id2078005" role="listitem" l10n="NEW">Open a new, empty spreadsheet.</paragraph> 48 </listitem> 49 <listitem> 50 <paragraph xml-lang="en-US" id="par_id4943693" role="listitem" l10n="NEW">By way of example, enter the following formula in cell A1 of Sheet1:</paragraph> 51 <paragraph xml-lang="en-US" id="par_id9064302" role="listitem" l10n="NEW"> 52 <item type="literal">=Sheet2.A1</item> 53 </paragraph> 54 </listitem> 55 <listitem> 56 <paragraph xml-lang="en-US" id="par_id7609790" role="listitem" l10n="NEW">Click the <emph>Sheet2</emph> tab at the bottom of the spreadsheet. Set the cursor in cell A1 there and enter text or a number.</paragraph> 57 </listitem> 58 <listitem> 59 <paragraph xml-lang="en-US" id="par_id809961" role="listitem" l10n="NEW">If you switch back to Sheet1, you will see the same content in cell A1 there. If the contents of Sheet2.A1 change, then the contents of Sheet1.A1 also change.</paragraph> 60 </listitem> 61 </list> 62 <paragraph xml-lang="en-US" id="hd_id9209570" role="heading" level="2" l10n="NEW">To Reference a Cell in Another Document</paragraph> 63 <list type="ordered"> 64 <listitem> 65 <paragraph xml-lang="en-US" id="par_id5949278" role="listitem" l10n="NEW">Choose <emph>File - Open</emph>, to load an existing spreadsheet document.</paragraph> 66 </listitem> 67 <listitem> 68 <paragraph xml-lang="en-US" id="par_id8001953" role="listitem" l10n="NEW">Choose <emph>File - New</emph>, to open a new spreadsheet document. Set the cursor in the cell where you want to insert the external data and enter an equals sign to indicate that you want to begin a formula.</paragraph> 69 </listitem> 70 <listitem> 71 <paragraph xml-lang="en-US" id="par_id8571123" role="listitem" l10n="NEW">Now switch to the document you have just loaded. Click the cell with the data that you want to insert in the new document.</paragraph> 72 </listitem> 73 <listitem> 74 <paragraph xml-lang="en-US" id="par_id8261665" role="listitem" l10n="NEW">Switch back to the new spreadsheet. In the input line you will now see how $[officename] Calc has added the reference to the formula for you. </paragraph> 75 <paragraph xml-lang="en-US" id="par_id5888241" role="listitem" l10n="NEW">The reference to a cell of another document contains the name of the other document in single inverted commas, then a hash #, then the name of the sheet of the other document, followed by a point and the name of the cell.</paragraph> 76 </listitem> 77 <listitem> 78 <paragraph xml-lang="en-US" id="par_id7697683" role="listitem" l10n="NEW">Confirm the formula by clicking the green check mark.</paragraph> 79 </listitem> 80 <listitem> 81 <paragraph xml-lang="en-US" id="par_id7099826" role="listitem" l10n="NEW">If you drag the box in the lower right corner of the active cell to select a range of cells, $[officename] automatically inserts the corresponding references in the adjacent cells. As a result, the sheet name is preceded with a "$" sign to designate it as an absolute reference.</paragraph> 82 </listitem> 83 </list> 84 <paragraph xml-lang="en-US" id="par_id674459" role="paragraph" l10n="NEW">If you examine the name of the other document in this formula, you will notice that it is written as a <link href="text/shared/00/00000002.xhp#url" name="URL">URL</link>. This means that you can also enter a URL from the Internet.</paragraph> 85 <section id="relatedtopics"> 86 <embed href="text/scalc/guide/cellreferences_url.xhp#cellreferences_url"/> 87 </section> 88 </body> 89</helpdocument> 90