1<?xml version="1.0" encoding="UTF-8"?> 2 3<!--*********************************************************** 4 * 5 * Licensed to the Apache Software Foundation (ASF) under one 6 * or more contributor license agreements. See the NOTICE file 7 * distributed with this work for additional information 8 * regarding copyright ownership. The ASF licenses this file 9 * to you under the Apache License, Version 2.0 (the 10 * "License"); you may not use this file except in compliance 11 * with the License. You may obtain a copy of the License at 12 * 13 * http://www.apache.org/licenses/LICENSE-2.0 14 * 15 * Unless required by applicable law or agreed to in writing, 16 * software distributed under the License is distributed on an 17 * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 18 * KIND, either express or implied. See the License for the 19 * specific language governing permissions and limitations 20 * under the License. 21 * 22 ***********************************************************--> 23 24<helpdocument version="1.0"> 25<meta> 26<topic id="textscalcguidecellreferencesxml" indexer="include" status="PUBLISH"> 27<title xml-lang="en-US" id="tit">Referencing a Cell in Another Document</title> 28<filename>/text/scalc/guide/cellreferences.xhp</filename> 29</topic> 30</meta> 31<body> 32<bookmark xml-lang="en-US" branch="index" id="bm_id3147436"> 33<bookmark_value>sheet references</bookmark_value> 34<bookmark_value>references; to cells in other sheets/documents</bookmark_value> 35<bookmark_value>cells; operating in another document</bookmark_value> 36<bookmark_value>documents;references</bookmark_value> 37</bookmark><comment>mw made "sheet references;" a one level entry</comment><comment>MW changed "references;" and added "documents;"</comment> 38<paragraph xml-lang="en-US" id="hd_id3147436" role="heading" level="1" l10n="CHG"><variable id="cellreferences"><link href="text/scalc/guide/cellreferences.xhp" name="Referencing Other Sheets">Referencing Other Sheets</link></variable></paragraph> 39<paragraph xml-lang="en-US" id="par_id9663075" role="paragraph" l10n="NEW">In a sheet cell you can show a reference to a cell in another sheet.</paragraph> 40<paragraph xml-lang="en-US" id="par_id1879329" role="paragraph" l10n="NEW">In the same way, a reference can also be made to a cell from another document provided that this document has already been saved as a file.</paragraph> 41<paragraph xml-lang="en-US" id="hd_id7122409" role="heading" level="2" l10n="NEW">To Reference a Cell in the Same Document</paragraph> 42<list type="ordered"> 43<listitem> 44<paragraph xml-lang="en-US" id="par_id2078005" role="listitem" l10n="NEW">Open a new, empty spreadsheet.</paragraph> 45</listitem> 46<listitem> 47<paragraph xml-lang="en-US" id="par_id4943693" role="listitem" l10n="NEW">By way of example, enter the following formula in cell A1 of Sheet1:</paragraph> 48<paragraph xml-lang="en-US" id="par_id9064302" role="listitem" l10n="NEW"> 49<item type="literal">=Sheet2.A1</item> 50</paragraph> 51</listitem> 52<listitem> 53<paragraph xml-lang="en-US" id="par_id7609790" role="listitem" l10n="NEW">Click the <emph>Sheet2</emph> tab at the bottom of the spreadsheet. Set the cursor in cell A1 there and enter text or a number.</paragraph> 54</listitem> 55<listitem> 56<paragraph xml-lang="en-US" id="par_id809961" role="listitem" l10n="NEW">If you switch back to Sheet1, you will see the same content in cell A1 there. If the contents of Sheet2.A1 change, then the contents of Sheet1.A1 also change.</paragraph> 57</listitem> 58</list> 59<paragraph xml-lang="en-US" id="hd_id9209570" role="heading" level="2" l10n="NEW">To Reference a Cell in Another Document</paragraph> 60<list type="ordered"> 61<listitem> 62<paragraph xml-lang="en-US" id="par_id5949278" role="listitem" l10n="NEW">Choose <emph>File - Open</emph>, to load an existing spreadsheet document.</paragraph> 63</listitem> 64<listitem> 65<paragraph xml-lang="en-US" id="par_id8001953" role="listitem" l10n="NEW">Choose <emph>File - New</emph>, to open a new spreadsheet document. Set the cursor in the cell where you want to insert the external data and enter an equals sign to indicate that you want to begin a formula.</paragraph> 66</listitem> 67<listitem> 68<paragraph xml-lang="en-US" id="par_id8571123" role="listitem" l10n="NEW">Now switch to the document you have just loaded. Click the cell with the data that you want to insert in the new document.</paragraph> 69</listitem> 70<listitem> 71<paragraph xml-lang="en-US" id="par_id8261665" role="listitem" l10n="NEW">Switch back to the new spreadsheet. In the input line you will now see how $[officename] Calc has added the reference to the formula for you.</paragraph> 72<paragraph xml-lang="en-US" id="par_id5888241" role="listitem" l10n="NEW">The reference to a cell of another document contains the name of the other document in single inverted commas, then a hash #, then the name of the sheet of the other document, followed by a point and the name of the cell.</paragraph> 73</listitem> 74<listitem> 75<paragraph xml-lang="en-US" id="par_id7697683" role="listitem" l10n="NEW">Confirm the formula by clicking the green check mark.</paragraph> 76</listitem> 77<listitem> 78<paragraph xml-lang="en-US" id="par_id7099826" role="listitem" l10n="NEW">If you drag the box in the lower right corner of the active cell to select a range of cells, $[officename] automatically inserts the corresponding references in the adjacent cells. As a result, the sheet name is preceded with a "$" sign to designate it as an absolute reference.</paragraph> 79</listitem> 80</list> 81<paragraph xml-lang="en-US" id="par_id674459" role="paragraph" l10n="NEW">If you examine the name of the other document in this formula, you will notice that it is written as a <link href="text/shared/00/00000002.xhp#url" name="URL">URL</link>. This means that you can also enter a URL from the Internet.</paragraph> 82<section id="relatedtopics"> 83<embed href="text/scalc/guide/cellreferences_url.xhp#cellreferences_url"/> 84</section> 85</body> 86</helpdocument> 87