1cdf0e10cSrcweir<?xml version="1.0" encoding="UTF-8"?> 2cdf0e10cSrcweir 302dbb15cSAndrew Rist<!--*********************************************************** 4cdf0e10cSrcweir * 502dbb15cSAndrew Rist * Licensed to the Apache Software Foundation (ASF) under one 602dbb15cSAndrew Rist * or more contributor license agreements. See the NOTICE file 702dbb15cSAndrew Rist * distributed with this work for additional information 802dbb15cSAndrew Rist * regarding copyright ownership. The ASF licenses this file 902dbb15cSAndrew Rist * to you under the Apache License, Version 2.0 (the 1002dbb15cSAndrew Rist * "License"); you may not use this file except in compliance 1102dbb15cSAndrew Rist * with the License. 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See the License for the 1902dbb15cSAndrew Rist * specific language governing permissions and limitations 2002dbb15cSAndrew Rist * under the License. 21cdf0e10cSrcweir * 2202dbb15cSAndrew Rist ***********************************************************--> 2302dbb15cSAndrew Rist 24*38deccd0Smseidel<helpdocument version="1.0"> 25cdf0e10cSrcweir<meta> 26cdf0e10cSrcweir<topic id="textscalcguidecsv_filesxml" indexer="include"> 27cdf0e10cSrcweir<title xml-lang="en-US" id="tit">Importing and Exporting CSV Files</title> 28cdf0e10cSrcweir<filename>/text/scalc/guide/csv_files.xhp</filename> 29cdf0e10cSrcweir</topic> 30cdf0e10cSrcweir</meta> 31cdf0e10cSrcweir<body> 32cdf0e10cSrcweir<bookmark xml-lang="en-US" branch="index" id="bm_id892361"><bookmark_value>number series import</bookmark_value> 33cdf0e10cSrcweir<bookmark_value>data series import</bookmark_value> 34cdf0e10cSrcweir<bookmark_value>exporting; tables as text</bookmark_value> 35cdf0e10cSrcweir<bookmark_value>importing; tables as text</bookmark_value> 36cdf0e10cSrcweir<bookmark_value>delimited values and files</bookmark_value> 37cdf0e10cSrcweir<bookmark_value>comma separated files and values</bookmark_value> 38cdf0e10cSrcweir<bookmark_value>text file import and export</bookmark_value> 39cdf0e10cSrcweir<bookmark_value>csv files;importing and exporting</bookmark_value> 40cdf0e10cSrcweir<bookmark_value>tables; importing/exporting as text</bookmark_value> 41cdf0e10cSrcweir<bookmark_value>text documents; importing to spreadsheets</bookmark_value> 42cdf0e10cSrcweir<bookmark_value>opening;text csv files</bookmark_value> 43cdf0e10cSrcweir<bookmark_value>saving;as text csv</bookmark_value> 44cdf0e10cSrcweir</bookmark><comment>MW deleted "importing;text data bases" and copied 4 index entries from scalc/guide/csv_formula.xhp</comment><comment>mw added "saving;" and "opening;"</comment> 45cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN10862" role="heading" level="1" l10n="NEW"><variable id="csv_files"><link href="text/scalc/guide/csv_files.xhp">Opening and Saving Text CSV Files</link> 46cdf0e10cSrcweir</variable></paragraph> 47cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN10880" role="paragraph" l10n="NEW">Comma Separated Values (CSV) is a text file format that you can use to exchange data from a database or a spreadsheet between applications. Each line in a Text CSV file represents a record in the database, or a row in a spreadsheet. Each field in a database record or cell in a spreadsheet row is usually separated by a comma. However, you can use other characters to delimit a field, such as a tabulator character.</paragraph> 48cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN10886" role="paragraph" l10n="NEW">If the field or cell contains a comma, the field or cell <emph>must</emph> be enclosed by single quotes (') or double quotes (").</paragraph> 49cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN10890" role="heading" level="2" l10n="CHG">To Open a Text CSV File in Calc</paragraph> 50cdf0e10cSrcweir<list type="ordered"> 51cdf0e10cSrcweir<listitem> 52cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN10897" role="listitem" l10n="NEW">Choose <item type="menuitem">File - Open</item>.</paragraph> 53cdf0e10cSrcweir</listitem> 54cdf0e10cSrcweir<listitem> 55cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN1089F" role="listitem" l10n="NEW">Locate the CSV file that you want to open.</paragraph> 56cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN108A2" role="listitem" l10n="NEW">If the file has a *.csv extension, select the file.</paragraph> 57cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN108A5" role="listitem" l10n="NEW">If the CSV file has another extension, select the file, and then select "Text CSV" in the <item type="menuitem">File type</item> box</paragraph> 58cdf0e10cSrcweir</listitem> 59cdf0e10cSrcweir<listitem> 60cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN1082D" role="listitem" l10n="NEW">Click <item type="menuitem">Open</item>.</paragraph> 61cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN10834" role="listitem" l10n="NEW">The <item type="menuitem">Text Import</item> dialog opens.</paragraph> 62cdf0e10cSrcweir</listitem> 63cdf0e10cSrcweir<listitem> 64cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN108B1" role="listitem" l10n="NEW">Specify the options to divide the text in the file into columns.</paragraph> 65cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN108BB" role="listitem" l10n="NEW">You can preview the layout of the imported data at the bottom of the <item type="menuitem">Text Import</item> dialog. </paragraph> 66cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id8444166" role="listitem" l10n="NEW">Right-click a column in the preview to set the format or to hide the column.</paragraph> 67cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN108E2" role="tip" l10n="CHG">Check the text delimiter box that matches the character used as text delimiter in the file. In case of an unlisted delimiter, type the character into the input box.</paragraph> 68cdf0e10cSrcweir</listitem> 69cdf0e10cSrcweir<listitem> 70cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN108C5" role="listitem" l10n="NEW">Click <item type="menuitem">OK</item>.</paragraph> 71cdf0e10cSrcweir</listitem> 72cdf0e10cSrcweir</list> 73cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN108FA" role="heading" level="2" l10n="NEW">To Save a Sheet as a Text CSV File</paragraph> 74cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN106FC" role="note" l10n="NEW">When you export a spreadsheet to CSV format, only the data on the current sheet is saved. All other information, including formulas and formatting, is lost.</paragraph> 75cdf0e10cSrcweir<list type="ordered"> 76cdf0e10cSrcweir<listitem> 77cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN10901" role="listitem" l10n="NEW">Open the Calc sheet that you want to save as a Text CSV file.</paragraph> 78cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN107AF" role="note" l10n="NEW">Only the current sheet can be exported.</paragraph> 79cdf0e10cSrcweir</listitem> 80cdf0e10cSrcweir<listitem> 81cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN10905" role="listitem" l10n="NEW">Choose <item type="menuitem">File - Save as</item>.</paragraph> 82cdf0e10cSrcweir</listitem> 83cdf0e10cSrcweir<listitem> 84cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN10915" role="listitem" l10n="NEW">In the <item type="menuitem">File name</item> box, enter a name for the file.</paragraph> 85cdf0e10cSrcweir</listitem> 86cdf0e10cSrcweir<listitem> 87cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN1090D" role="listitem" l10n="NEW">In the <item type="menuitem">File type</item> box, select "Text CSV".</paragraph> 88cdf0e10cSrcweir</listitem> 89cdf0e10cSrcweir<listitem> 90cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN107DD" role="listitem" l10n="NEW">(Optional) Set the field options for the Text CSV file.</paragraph> 91cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN1091C" role="listitem" l10n="NEW">Select <item type="menuitem">Edit filter settings</item>.</paragraph> 92cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN107ED" role="listitem" l10n="NEW">In the <item type="menuitem">Export of text files</item> dialog, select the options that you want.</paragraph> 93cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN107F4" role="listitem" l10n="NEW">Click <item type="menuitem">OK</item>.</paragraph> 94cdf0e10cSrcweir</listitem> 95cdf0e10cSrcweir<listitem> 96cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_idN107FC" role="listitem" l10n="NEW">Click <item type="menuitem">Save</item>.</paragraph> 97cdf0e10cSrcweir</listitem> 98cdf0e10cSrcweir</list> 99cdf0e10cSrcweir<section id="relatedtopics"> 100cdf0e10cSrcweir<embed href="text/scalc/guide/csv_formula.xhp#csv_formula"/> 101cdf0e10cSrcweir<embed href="text/shared/guide/data_im_export.xhp#data_im_export"/> 102cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id3153487" role="paragraph" l10n="U" oldref="20"><switchinline select="sys"><caseinline select="MAC">%PRODUCTNAME - Preferences</caseinline><defaultinline>Tools - Options</defaultinline></switchinline> - <link href="text/shared/optionen/01060100.xhp" name="Spreadsheet - View">%PRODUCTNAME Calc - View</link></paragraph> 103cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id3153008" role="paragraph" l10n="U" oldref="21"><link href="text/shared/00/00000207.xhp" name="Export text files">Export text files</link></paragraph> 104cdf0e10cSrcweir<paragraph xml-lang="en-US" id="par_id3155595" role="paragraph" l10n="U" oldref="22"><link href="text/shared/00/00000208.xhp" name="Import text files">Import text files</link></paragraph> 105cdf0e10cSrcweir</section> 106cdf0e10cSrcweir</body> 107cdf0e10cSrcweir</helpdocument> 108