1cdf0e10cSrcweir<?xml version="1.0" encoding="UTF-8"?> 2cdf0e10cSrcweir 3226a8927SAndrew Rist<!--*********************************************************** 4cdf0e10cSrcweir * 5226a8927SAndrew Rist * Licensed to the Apache Software Foundation (ASF) under one 6226a8927SAndrew Rist * or more contributor license agreements. See the NOTICE file 7226a8927SAndrew Rist * distributed with this work for additional information 8226a8927SAndrew Rist * regarding copyright ownership. The ASF licenses this file 9226a8927SAndrew Rist * to you under the Apache License, Version 2.0 (the 10226a8927SAndrew Rist * "License"); you may not use this file except in compliance 11226a8927SAndrew Rist * with the License. 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See the License for the 19226a8927SAndrew Rist * specific language governing permissions and limitations 20226a8927SAndrew Rist * under the License. 21cdf0e10cSrcweir * 22226a8927SAndrew Rist ***********************************************************--> 23226a8927SAndrew Rist 24cdf0e10cSrcweir<helpdocument version="1.0"> 25cdf0e10cSrcweir<meta> 26cdf0e10cSrcweir<topic id="textsharedguidedata_reportsxhp" indexer="include" status="PUBLISH"> 27cdf0e10cSrcweir<title id="tit" xml-lang="en-US">Creating Reports</title> 28cdf0e10cSrcweir<filename>/text/shared/guide/data_reports.xhp</filename> 29cdf0e10cSrcweir</topic> 30cdf0e10cSrcweir</meta> 31cdf0e10cSrcweir<body> 32*82a98929Smseidel<bookmark xml-lang="en-US" branch="index" id="bm_id3729667"> 33*82a98929Smseidel<bookmark_value>databases;creating reports</bookmark_value> 34cdf0e10cSrcweir<bookmark_value>reports;creating</bookmark_value> 35cdf0e10cSrcweir<bookmark_value>wizards;reports</bookmark_value> 36cdf0e10cSrcweir</bookmark> 37cdf0e10cSrcweir<paragraph role="heading" id="par_idN105A3" xml-lang="en-US" level="1" l10n="CHG"><variable id="data_reports"><link href="text/shared/guide/data_reports.xhp">Creating Reports</link> 38cdf0e10cSrcweir</variable></paragraph> 39cdf0e10cSrcweir<paragraph role="paragraph" id="par_idN105C1" xml-lang="en-US" l10n="CHG">A report is a Writer text document that can show your data in an organized order and formatting. In %PRODUCTNAME Base, you have a choice to create a report either manually using drag-and-drop in the Report Builder window, or semi-automatic by following a series of dialogs in the Report Wizard.</paragraph> 40cdf0e10cSrcweir<paragraph role="paragraph" id="par_id4094363" xml-lang="en-US" l10n="NEW">The following list gives you some information to decide which method to use for your data:</paragraph> 41cdf0e10cSrcweir<table id="tbl_id1888180"> 42cdf0e10cSrcweir<tablerow> 43cdf0e10cSrcweir<tablecell colspan="" rowspan=""> 44cdf0e10cSrcweir<paragraph role="tablehead" id="par_id8514358" xml-lang="en-US" l10n="NEW">Report Builder</paragraph> 45cdf0e10cSrcweir</tablecell> 46cdf0e10cSrcweir<tablecell colspan="" rowspan=""> 47cdf0e10cSrcweir<paragraph role="tablehead" id="par_id9764091" xml-lang="en-US" l10n="NEW">Report Wizard</paragraph> 48cdf0e10cSrcweir</tablecell> 49cdf0e10cSrcweir</tablerow> 50cdf0e10cSrcweir<tablerow> 51cdf0e10cSrcweir<tablecell colspan="" rowspan=""> 52cdf0e10cSrcweir<paragraph role="tablecontent" id="par_id1579638" xml-lang="en-US" l10n="NEW">Started by "Create Report in Design View" command.</paragraph> 53cdf0e10cSrcweir</tablecell> 54cdf0e10cSrcweir<tablecell colspan="" rowspan=""> 55cdf0e10cSrcweir<paragraph role="tablecontent" id="par_id1886959" xml-lang="en-US" l10n="NEW">Started by "Use Wizard to Create Report" command.</paragraph> 56cdf0e10cSrcweir</tablecell> 57cdf0e10cSrcweir</tablerow> 58cdf0e10cSrcweir<tablerow> 59cdf0e10cSrcweir<tablecell colspan="" rowspan=""> 60cdf0e10cSrcweir<paragraph role="tablecontent" id="par_id455030" xml-lang="en-US" l10n="NEW">Full flexibility to use report headers and footers, page headers and footers, multi-column reports.</paragraph> 61cdf0e10cSrcweir</tablecell> 62cdf0e10cSrcweir<tablecell colspan="" rowspan=""> 63cdf0e10cSrcweir<paragraph role="tablecontent" id="par_id8409985" xml-lang="en-US" l10n="NEW">Uses a Writer template to generate a report document.</paragraph> 64cdf0e10cSrcweir</tablecell> 65cdf0e10cSrcweir</tablerow> 66cdf0e10cSrcweir<tablerow> 67cdf0e10cSrcweir<tablecell colspan="" rowspan=""> 68cdf0e10cSrcweir<paragraph role="tablecontent" id="par_id5931272" xml-lang="en-US" l10n="NEW">Use drag-and-drop to position the record fields or other design elements like pictures or lines.</paragraph> 69cdf0e10cSrcweir</tablecell> 70cdf0e10cSrcweir<tablecell colspan="" rowspan=""> 71cdf0e10cSrcweir<paragraph role="tablecontent" id="par_id9869075" xml-lang="en-US" l10n="NEW">Select from several given choices to arrange the data records.</paragraph> 72cdf0e10cSrcweir</tablecell> 73cdf0e10cSrcweir</tablerow> 74cdf0e10cSrcweir<tablerow> 75cdf0e10cSrcweir<tablecell colspan="" rowspan=""> 76cdf0e10cSrcweir<paragraph role="tablecontent" id="par_id8611713" xml-lang="en-US" l10n="NEW">Generates a one-time snapshot of the data. To see an updated report, execute the same report again to create a Writer document with the updated data.</paragraph> 77cdf0e10cSrcweir</tablecell> 78cdf0e10cSrcweir<tablecell colspan="" rowspan=""> 79cdf0e10cSrcweir<paragraph role="tablecontent" id="par_id2866908" xml-lang="en-US" l10n="NEW">You can choose to generate a one-time snapshot with fixed data, or a "live" report with links to the current data at the time when you open the Base file.</paragraph> 80cdf0e10cSrcweir</tablecell> 81cdf0e10cSrcweir</tablerow> 82cdf0e10cSrcweir<tablerow> 83cdf0e10cSrcweir<tablecell colspan="" rowspan=""> 84cdf0e10cSrcweir<paragraph role="tablecontent" id="par_id4169743" xml-lang="en-US" l10n="NEW">Saves the report as a Writer text document. Stores the information how to create the report inside the Base file.</paragraph> 85cdf0e10cSrcweir</tablecell> 86cdf0e10cSrcweir<tablecell colspan="" rowspan=""> 87cdf0e10cSrcweir<paragraph role="tablecontent" id="par_id408948" xml-lang="en-US" l10n="NEW">Saves the report and the information how to create the report inside the Base file.</paragraph> 88cdf0e10cSrcweir</tablecell> 89cdf0e10cSrcweir</tablerow> 90cdf0e10cSrcweir<tablerow> 91cdf0e10cSrcweir<tablecell colspan="" rowspan=""> 92cdf0e10cSrcweir<paragraph role="tablecontent" id="par_id2891933" xml-lang="en-US" l10n="NEW">Choose Open in the context menu or double-click the report name to create a new report with the current data.</paragraph> 93cdf0e10cSrcweir</tablecell> 94cdf0e10cSrcweir<tablecell colspan="" rowspan=""> 95cdf0e10cSrcweir<paragraph role="tablecontent" id="par_id6142765" xml-lang="en-US" l10n="NEW">Choose Open in the context menu or double-click the report name to either see again the static snapshot of the data from first creation time, or to create a new report with the current data. This depends on your choice on the last page of the wizard.</paragraph> 96cdf0e10cSrcweir</tablecell> 97cdf0e10cSrcweir</tablerow> 98cdf0e10cSrcweir<tablerow> 99cdf0e10cSrcweir<tablecell colspan="" rowspan=""> 100cdf0e10cSrcweir<paragraph role="tablecontent" id="par_id1757560" xml-lang="en-US" l10n="NEW">Choose Edit in the context menu of a report name to open the Report Builder window, with the report's information loaded.</paragraph> 101cdf0e10cSrcweir</tablecell> 102cdf0e10cSrcweir<tablecell colspan="" rowspan=""> 103cdf0e10cSrcweir<paragraph role="tablecontent" id="par_id4649189" xml-lang="en-US" l10n="NEW">Choose Edit in the context menu of a report name to edit the Writer template file that was used to create the report.</paragraph> 104cdf0e10cSrcweir</tablecell> 105cdf0e10cSrcweir</tablerow> 106cdf0e10cSrcweir</table> 107cdf0e10cSrcweir<paragraph role="heading" id="hd_id8414258" xml-lang="en-US" level="2" l10n="NEW">Creating a New Report Manually In Design View</paragraph> 108cdf0e10cSrcweir<list type="ordered"> 109cdf0e10cSrcweir<listitem> 110cdf0e10cSrcweir<paragraph role="paragraph" id="par_id3119602" xml-lang="en-US" l10n="NEW">Open the database file where you want to create the new report.</paragraph> 111cdf0e10cSrcweir</listitem> 112cdf0e10cSrcweir<listitem> 113cdf0e10cSrcweir<paragraph role="paragraph" id="par_id4226508" xml-lang="en-US" l10n="NEW">In the left pane of the database window, click the <emph>Reports</emph> icon.</paragraph> 114cdf0e10cSrcweir</listitem> 115cdf0e10cSrcweir<listitem> 116cdf0e10cSrcweir<paragraph role="paragraph" id="par_id5758842" xml-lang="en-US" l10n="NEW">Click <emph>Create Report in Design View</emph>.</paragraph> 117cdf0e10cSrcweir</listitem> 118cdf0e10cSrcweir<listitem> 119cdf0e10cSrcweir<paragraph role="paragraph" id="par_id4870754" xml-lang="en-US" l10n="NEW">Follow the instructions in the <link href="text/shared/explorer/database/rep_main.xhp">Report Builder</link> guide.</paragraph> 120cdf0e10cSrcweir</listitem> 121cdf0e10cSrcweir</list> 122cdf0e10cSrcweir<paragraph role="heading" id="par_idN105C4" xml-lang="en-US" level="2" l10n="NEW">Creating a New Report With the Report Wizard</paragraph> 123cdf0e10cSrcweir<list type="ordered"> 124cdf0e10cSrcweir<listitem> 125cdf0e10cSrcweir<paragraph role="paragraph" id="par_idN105DC" xml-lang="en-US" l10n="NEW">Open the database file where you want to create the new report.</paragraph> 126cdf0e10cSrcweir</listitem> 127cdf0e10cSrcweir<listitem> 128cdf0e10cSrcweir<paragraph role="paragraph" id="par_idN105E0" xml-lang="en-US" l10n="NEW">In the left pane of the database window, click the <emph>Reports</emph> icon.</paragraph> 129cdf0e10cSrcweir</listitem> 130cdf0e10cSrcweir<listitem> 131cdf0e10cSrcweir<paragraph role="paragraph" id="par_idN105E8" xml-lang="en-US" l10n="NEW">Click <emph>Use Wizard to Create Report</emph>.</paragraph> 132cdf0e10cSrcweir</listitem> 133cdf0e10cSrcweir<listitem> 134cdf0e10cSrcweir<paragraph role="paragraph" id="par_id8032166" xml-lang="en-US" l10n="NEW">Follow the steps of the <link href="text/shared/autopi/01100000.xhp">Report Wizard</link> to create the report.</paragraph> 135cdf0e10cSrcweir</listitem> 136cdf0e10cSrcweir</list> 137cdf0e10cSrcweir<section id="relatedtopics"> 138cdf0e10cSrcweir<embed href="text/shared/guide/data_report.xhp#data_report"/> 139cdf0e10cSrcweir<embed href="text/shared/explorer/database/main.xhp#base"/> 140cdf0e10cSrcweir<embed href="text/shared/guide/database_main.xhp#database_main"/> 141cdf0e10cSrcweir</section> 142cdf0e10cSrcweir</body> 143cdf0e10cSrcweir</helpdocument> 144