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See the License for the 19 * specific language governing permissions and limitations 20 * under the License. 21 * 22 ***********************************************************--> 23 24<helpdocument version="1.0"> 25<meta> 26<topic id="textsharedguidedata_reportsxhp" indexer="include" status="PUBLISH"> 27<title id="tit" xml-lang="en-US">Creating Reports</title> 28<filename>/text/shared/guide/data_reports.xhp</filename> 29</topic> 30</meta> 31<body> 32<bookmark xml-lang="en-US" branch="index" id="bm_id3729667"><bookmark_value>databases;creating reports</bookmark_value> 33<bookmark_value>reports;creating</bookmark_value> 34<bookmark_value>wizards;reports</bookmark_value> 35</bookmark> 36<paragraph role="heading" id="par_idN105A3" xml-lang="en-US" level="1" l10n="CHG"><variable id="data_reports"><link href="text/shared/guide/data_reports.xhp">Creating Reports</link> 37</variable></paragraph> 38<paragraph role="paragraph" id="par_idN105C1" xml-lang="en-US" l10n="CHG">A report is a Writer text document that can show your data in an organized order and formatting. In %PRODUCTNAME Base, you have a choice to create a report either manually using drag-and-drop in the Report Builder window, or semi-automatic by following a series of dialogs in the Report Wizard. </paragraph> 39<paragraph role="paragraph" id="par_id4094363" xml-lang="en-US" l10n="NEW">The following list gives you some information to decide which method to use for your data:</paragraph> 40<table id="tbl_id1888180"> 41<tablerow> 42<tablecell colspan="" rowspan=""> 43<paragraph role="tablehead" id="par_id8514358" xml-lang="en-US" l10n="NEW">Report Builder</paragraph> 44</tablecell> 45<tablecell colspan="" rowspan=""> 46<paragraph role="tablehead" id="par_id9764091" xml-lang="en-US" l10n="NEW">Report Wizard</paragraph> 47</tablecell> 48</tablerow> 49<tablerow> 50<tablecell colspan="" rowspan=""> 51<paragraph role="tablecontent" id="par_id1579638" xml-lang="en-US" l10n="NEW">Started by "Create Report in Design View" command.</paragraph> 52</tablecell> 53<tablecell colspan="" rowspan=""> 54<paragraph role="tablecontent" id="par_id1886959" xml-lang="en-US" l10n="NEW">Started by "Use Wizard to Create Report" command.</paragraph> 55</tablecell> 56</tablerow> 57<tablerow> 58<tablecell colspan="" rowspan=""> 59<paragraph role="tablecontent" id="par_id455030" xml-lang="en-US" l10n="NEW">Full flexibility to use report headers and footers, page headers and footers, multi-column reports.</paragraph> 60</tablecell> 61<tablecell colspan="" rowspan=""> 62<paragraph role="tablecontent" id="par_id8409985" xml-lang="en-US" l10n="NEW">Uses a Writer template to generate a report document.</paragraph> 63</tablecell> 64</tablerow> 65<tablerow> 66<tablecell colspan="" rowspan=""> 67<paragraph role="tablecontent" id="par_id5931272" xml-lang="en-US" l10n="NEW">Use drag-and-drop to position the record fields or other design elements like pictures or lines.</paragraph> 68</tablecell> 69<tablecell colspan="" rowspan=""> 70<paragraph role="tablecontent" id="par_id9869075" xml-lang="en-US" l10n="NEW">Select from several given choices to arrange the data records.</paragraph> 71</tablecell> 72</tablerow> 73<tablerow> 74<tablecell colspan="" rowspan=""> 75<paragraph role="tablecontent" id="par_id8611713" xml-lang="en-US" l10n="NEW">Generates a one-time snapshot of the data. To see an updated report, execute the same report again to create a Writer document with the updated data.</paragraph> 76</tablecell> 77<tablecell colspan="" rowspan=""> 78<paragraph role="tablecontent" id="par_id2866908" xml-lang="en-US" l10n="NEW">You can choose to generate a one-time snapshot with fixed data, or a "live" report with links to the current data at the time when you open the Base file.</paragraph> 79</tablecell> 80</tablerow> 81<tablerow> 82<tablecell colspan="" rowspan=""> 83<paragraph role="tablecontent" id="par_id4169743" xml-lang="en-US" l10n="NEW">Saves the report as a Writer text document. Stores the information how to create the report inside the Base file.</paragraph> 84</tablecell> 85<tablecell colspan="" rowspan=""> 86<paragraph role="tablecontent" id="par_id408948" xml-lang="en-US" l10n="NEW">Saves the report and the information how to create the report inside the Base file.</paragraph> 87</tablecell> 88</tablerow> 89<tablerow> 90<tablecell colspan="" rowspan=""> 91<paragraph role="tablecontent" id="par_id2891933" xml-lang="en-US" l10n="NEW">Choose Open in the context menu or double-click the report name to create a new report with the current data.</paragraph> 92</tablecell> 93<tablecell colspan="" rowspan=""> 94<paragraph role="tablecontent" id="par_id6142765" xml-lang="en-US" l10n="NEW">Choose Open in the context menu or double-click the report name to either see again the static snapshot of the data from first creation time, or to create a new report with the current data. This depends on your choice on the last page of the wizard.</paragraph> 95</tablecell> 96</tablerow> 97<tablerow> 98<tablecell colspan="" rowspan=""> 99<paragraph role="tablecontent" id="par_id1757560" xml-lang="en-US" l10n="NEW">Choose Edit in the context menu of a report name to open the Report Builder window, with the report's information loaded.</paragraph> 100</tablecell> 101<tablecell colspan="" rowspan=""> 102<paragraph role="tablecontent" id="par_id4649189" xml-lang="en-US" l10n="NEW">Choose Edit in the context menu of a report name to edit the Writer template file that was used to create the report.</paragraph> 103</tablecell> 104</tablerow> 105</table> 106<paragraph role="heading" id="hd_id8414258" xml-lang="en-US" level="2" l10n="NEW">Creating a New Report Manually In Design View</paragraph> 107<list type="ordered"> 108<listitem> 109<paragraph role="paragraph" id="par_id3119602" xml-lang="en-US" l10n="NEW">Open the database file where you want to create the new report.</paragraph> 110</listitem> 111<listitem> 112<paragraph role="paragraph" id="par_id4226508" xml-lang="en-US" l10n="NEW">In the left pane of the database window, click the <emph>Reports</emph> icon.</paragraph> 113</listitem> 114<listitem> 115<paragraph role="paragraph" id="par_id5758842" xml-lang="en-US" l10n="NEW">Click <emph>Create Report in Design View</emph>.</paragraph> 116</listitem> 117<listitem> 118<paragraph role="paragraph" id="par_id4870754" xml-lang="en-US" l10n="NEW">Follow the instructions in the <link href="text/shared/explorer/database/rep_main.xhp">Report Builder</link> guide.</paragraph> 119</listitem> 120</list> 121<paragraph role="heading" id="par_idN105C4" xml-lang="en-US" level="2" l10n="NEW">Creating a New Report With the Report Wizard</paragraph> 122<list type="ordered"> 123<listitem> 124<paragraph role="paragraph" id="par_idN105DC" xml-lang="en-US" l10n="NEW">Open the database file where you want to create the new report.</paragraph> 125</listitem> 126<listitem> 127<paragraph role="paragraph" id="par_idN105E0" xml-lang="en-US" l10n="NEW">In the left pane of the database window, click the <emph>Reports</emph> icon.</paragraph> 128</listitem> 129<listitem> 130<paragraph role="paragraph" id="par_idN105E8" xml-lang="en-US" l10n="NEW">Click <emph>Use Wizard to Create Report</emph>.</paragraph> 131</listitem> 132<listitem> 133<paragraph role="paragraph" id="par_id8032166" xml-lang="en-US" l10n="NEW">Follow the steps of the <link href="text/shared/autopi/01100000.xhp">Report Wizard</link> to create the report.</paragraph> 134</listitem> 135</list> 136<section id="relatedtopics"> 137<embed href="text/shared/guide/data_report.xhp#data_report"/> 138<embed href="text/shared/explorer/database/main.xhp#base"/> 139<embed href="text/shared/guide/database_main.xhp#database_main"/> 140</section> 141</body> 142</helpdocument> 143