1*cdf0e10cSrcweir<?xml version="1.0" encoding="UTF-8"?> 2*cdf0e10cSrcweir<helpdocument version="1.0"> 3*cdf0e10cSrcweir 4*cdf0e10cSrcweir<!-- 5*cdf0e10cSrcweir*********************************************************************** 6*cdf0e10cSrcweir * 7*cdf0e10cSrcweir * DO NOT ALTER OR REMOVE COPYRIGHT NOTICES OR THIS FILE HEADER. 8*cdf0e10cSrcweir * 9*cdf0e10cSrcweir * Copyright 2000, 2010 Oracle and/or its affiliates. 10*cdf0e10cSrcweir * 11*cdf0e10cSrcweir * OpenOffice.org - a multi-platform office productivity suite 12*cdf0e10cSrcweir * 13*cdf0e10cSrcweir * This file is part of OpenOffice.org. 14*cdf0e10cSrcweir * 15*cdf0e10cSrcweir * OpenOffice.org is free software: you can redistribute it and/or modify 16*cdf0e10cSrcweir * it under the terms of the GNU Lesser General Public License version 3 17*cdf0e10cSrcweir * only, as published by the Free Software Foundation. 18*cdf0e10cSrcweir * 19*cdf0e10cSrcweir * OpenOffice.org is distributed in the hope that it will be useful, 20*cdf0e10cSrcweir * but WITHOUT ANY WARRANTY; without even the implied warranty of 21*cdf0e10cSrcweir * MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. 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If not, see 27*cdf0e10cSrcweir * <http://www.openoffice.org/license.html> 28*cdf0e10cSrcweir * for a copy of the LGPLv3 License. 29*cdf0e10cSrcweir * 30*cdf0e10cSrcweir ************************************************************************ 31*cdf0e10cSrcweir --> 32*cdf0e10cSrcweir 33*cdf0e10cSrcweir 34*cdf0e10cSrcweir<meta> 35*cdf0e10cSrcweir <topic id="textswriterguideconditional_textxml" indexer="include" status="PUBLISH"> 36*cdf0e10cSrcweir <title xml-lang="en-US" id="tit">Conditional Text</title> 37*cdf0e10cSrcweir <filename>/text/swriter/guide/conditional_text.xhp</filename> 38*cdf0e10cSrcweir </topic> 39*cdf0e10cSrcweir </meta> 40*cdf0e10cSrcweir <body> 41*cdf0e10cSrcweir<bookmark xml-lang="en-US" branch="index" id="bm_id3155619"><bookmark_value>matching conditional text in fields</bookmark_value> 42*cdf0e10cSrcweir <bookmark_value>if-then queries as fields</bookmark_value> 43*cdf0e10cSrcweir <bookmark_value>conditional text; setting up</bookmark_value> 44*cdf0e10cSrcweir <bookmark_value>text; conditional text</bookmark_value> 45*cdf0e10cSrcweir <bookmark_value>defining;conditions</bookmark_value> 46*cdf0e10cSrcweir</bookmark> 47*cdf0e10cSrcweir<paragraph xml-lang="en-US" id="hd_id3155619" role="heading" level="1" l10n="U" oldref="4"><variable id="conditional_text"><link href="text/swriter/guide/conditional_text.xhp" name="Conditional Text">Conditional Text</link> 48*cdf0e10cSrcweir</variable></paragraph> 49*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3155879" role="paragraph" l10n="U" oldref="5">You can set up fields in your document that display text when a condition that you define is met. For example, you can define the conditional text that is displayed in a series of reminder letters.</paragraph> 50*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3155895" role="paragraph" l10n="U" oldref="6">Setting up conditional text in this example is a two-part process. First you create a variable, and then you create the condition.</paragraph> 51*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="hd_id3153175" role="heading" level="2" l10n="U" 52*cdf0e10cSrcweir oldref="61">To Define a Conditional Variable</paragraph> 53*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3153185" role="paragraph" l10n="U" oldref="62">The first part of the example is to define a variable for the condition statement. </paragraph> 54*cdf0e10cSrcweir <list type="ordered"> 55*cdf0e10cSrcweir <listitem> 56*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3155566" role="listitem" l10n="U" oldref="8">Choose <item type="menuitem">Insert - Fields - Other</item>, and then click the <item type="menuitem">Variables</item> tab.</paragraph> 57*cdf0e10cSrcweir </listitem> 58*cdf0e10cSrcweir <listitem> 59*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3147759" role="listitem" l10n="U" oldref="9">Click "Set variable" in the <item type="menuitem">Type</item> 60*cdf0e10cSrcweir <emph/>list.</paragraph> 61*cdf0e10cSrcweir </listitem> 62*cdf0e10cSrcweir <listitem> 63*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3147784" role="listitem" l10n="U" oldref="10">Type a name for the variable in the <item type="menuitem">Name</item> box, for example <item type="literal">Reminder</item>.</paragraph> 64*cdf0e10cSrcweir </listitem> 65*cdf0e10cSrcweir <listitem> 66*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3147810" role="listitem" l10n="U" oldref="57">Click "Text" in the<emph/> 67*cdf0e10cSrcweir <item type="menuitem">Format</item> list.</paragraph> 68*cdf0e10cSrcweir </listitem> 69*cdf0e10cSrcweir <listitem> 70*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id7748344" role="listitem" l10n="NEW">Enter <item type="literal">1</item> in the <item type="menuitem">Value</item> box, and then click <item type="menuitem">Insert</item>.<br/>The Format list now displays a "General" format.</paragraph> 71*cdf0e10cSrcweir </listitem> 72*cdf0e10cSrcweir </list> 73*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="hd_id3145645" role="heading" level="2" l10n="U" 74*cdf0e10cSrcweir oldref="63">To Define a Condition and the Conditional Text</paragraph> 75*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3145659" role="paragraph" l10n="U" oldref="64">The second part of the example is to define the condition that must be met, and to insert a placeholder for displaying the conditional text in your document.</paragraph> 76*cdf0e10cSrcweir <list type="ordered"> 77*cdf0e10cSrcweir <listitem> 78*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3151193" role="listitem" l10n="U" oldref="12">Place the cursor where you want to insert the conditional text in your text.</paragraph> 79*cdf0e10cSrcweir </listitem> 80*cdf0e10cSrcweir <listitem> 81*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3151212" role="listitem" l10n="U" oldref="65">Choose <item type="menuitem">Insert - Fields - Other</item>, and then click the <item type="menuitem">Functions</item> tab.</paragraph> 82*cdf0e10cSrcweir </listitem> 83*cdf0e10cSrcweir <listitem> 84*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3151250" role="listitem" l10n="U" oldref="13">Click "Conditional text" in the <item type="menuitem">Type</item> 85*cdf0e10cSrcweir <emph/>list.</paragraph> 86*cdf0e10cSrcweir </listitem> 87*cdf0e10cSrcweir <listitem> 88*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3155936" role="listitem" l10n="U" oldref="14">Type <item type="literal">Reminder EQ "3"</item> in the <item type="menuitem">Condition</item> 89*cdf0e10cSrcweir <emph/>box. In other words, the conditional text will be displayed when the variable in the field that you defined in the first part of this example is equal to three.</paragraph> 90*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3155969" role="listitem" l10n="U" oldref="15">The quotation marks enclosing the "3" indicate that the variable that you defined in the first part of this example is a text string.</paragraph> 91*cdf0e10cSrcweir </listitem> 92*cdf0e10cSrcweir </list> 93*cdf0e10cSrcweir <list type="ordered" startwith="5"> 94*cdf0e10cSrcweir <listitem> 95*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3150446" role="listitem" l10n="U" oldref="16">Type the text that you want to display when the condition is met in the <emph>Then</emph> box. There is almost no limit to the length of the text that you can enter. You can paste a paragraph into this box.</paragraph> 96*cdf0e10cSrcweir </listitem> 97*cdf0e10cSrcweir <listitem> 98*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3150473" role="listitem" l10n="U" oldref="17">Click <emph>Insert</emph>, and then click <emph>Close</emph>.</paragraph> 99*cdf0e10cSrcweir </listitem> 100*cdf0e10cSrcweir </list> 101*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="hd_id3155073" role="heading" level="2" l10n="U" 102*cdf0e10cSrcweir oldref="66">To Display the Conditional Text</paragraph> 103*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3155086" role="paragraph" l10n="U" oldref="67">In this example, the conditional text is displayed when the value of the conditional variable is equal to 3.</paragraph> 104*cdf0e10cSrcweir <list type="ordered"> 105*cdf0e10cSrcweir <listitem> 106*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3155110" role="listitem" l10n="U" oldref="19">Place your cursor in front of the field that you defined in the first part of this example, and then choose <emph>Edit - Fields</emph>.</paragraph> 107*cdf0e10cSrcweir </listitem> 108*cdf0e10cSrcweir <listitem> 109*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3155136" role="listitem" l10n="U" oldref="68">Replace the number in the <item type="menuitem">Value</item> 110*cdf0e10cSrcweir <emph/>box with 3, and then click<emph/> 111*cdf0e10cSrcweir <item type="menuitem">Close</item>.</paragraph> 112*cdf0e10cSrcweir </listitem> 113*cdf0e10cSrcweir <listitem> 114*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3155168" role="listitem" l10n="U" oldref="20">If the field does not automatically update, press F9.</paragraph> 115*cdf0e10cSrcweir </listitem> 116*cdf0e10cSrcweir </list> 117*cdf0e10cSrcweir <section id="relatedtopics"> 118*cdf0e10cSrcweir <embed href="text/swriter/guide/fields_userdata.xhp#fields_userdata"/> 119*cdf0e10cSrcweir <embed href="text/swriter/guide/conditional_text2.xhp#conditional_text2"/> 120*cdf0e10cSrcweir <embed href="text/swriter/01/04090200.xhp#defining_conditions"/> 121*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3145714" role="paragraph" l10n="C"><link href="text/swriter/02/14020000.xhp" name="List of conditional operators">List of conditional operators</link></paragraph> 122*cdf0e10cSrcweir </section> 123*cdf0e10cSrcweir </body> 124*cdf0e10cSrcweir</helpdocument>