1<?xml version="1.0" encoding="UTF-8"?> 2 3<!--*********************************************************** 4 * 5 * Licensed to the Apache Software Foundation (ASF) under one 6 * or more contributor license agreements. See the NOTICE file 7 * distributed with this work for additional information 8 * regarding copyright ownership. The ASF licenses this file 9 * to you under the Apache License, Version 2.0 (the 10 * "License"); you may not use this file except in compliance 11 * with the License. You may obtain a copy of the License at 12 * 13 * http://www.apache.org/licenses/LICENSE-2.0 14 * 15 * Unless required by applicable law or agreed to in writing, 16 * software distributed under the License is distributed on an 17 * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 18 * KIND, either express or implied. See the License for the 19 * specific language governing permissions and limitations 20 * under the License. 21 * 22 ***********************************************************--> 23 24<helpdocument version="1.0"> 25<meta> 26<topic id="textswriterguideform_letters_mainxml" indexer="include"> 27<title xml-lang="en-US" id="tit">Creating a Form Letter</title> 28<filename>/text/swriter/guide/form_letters_main.xhp</filename> 29</topic> 30</meta> 31<body> 32<bookmark xml-lang="en-US" branch="index" id="bm_id3159257"> 33<bookmark_value>serial letters</bookmark_value> 34<bookmark_value>form letters</bookmark_value> 35<bookmark_value>mail merge</bookmark_value> 36<bookmark_value>letters; creating form letters</bookmark_value> 37<bookmark_value>wizards;form letters</bookmark_value> 38</bookmark><comment>mw added "serial letters"</comment> 39<paragraph xml-lang="en-US" id="hd_id3159257" role="heading" level="1" l10n="U" 40oldref="29"><variable id="form_letters"><variable id="form_letters_main"><link href="text/swriter/guide/form_letters_main.xhp" name="Creating a Form Letter">Creating a Form Letter</link> 41</variable> 42</variable></paragraph> 43<paragraph xml-lang="en-US" id="par_id3150502" role="paragraph" l10n="CHG" oldref="1">To create a form letter, you need a text document that contains fields for address data, and an address database. Then you combine or merge the address data and the text document to either print the letters or send them by e-mail.</paragraph> 44<paragraph xml-lang="en-US" id="par_id0805200801132382" role="note" l10n="NEW">If the document is in HTML format, any embedded or linked images will not be sent with the e-mail.</paragraph> 45<paragraph xml-lang="en-US" id="par_idN10653" role="paragraph" l10n="NEW">The <link href="text/swriter/01/mailmerge00.xhp">Mail Merge Wizard</link> helps you to create form letters.</paragraph> 46<paragraph xml-lang="en-US" id="par_idN10664" role="heading" level="1" l10n="NEW">To create a form letter</paragraph> 47<list type="ordered"> 48<listitem> 49<paragraph xml-lang="en-US" id="par_idN1066B" role="paragraph" l10n="NEW">Choose <emph>Tools - Mail Merge Wizard</emph>.</paragraph> 50<paragraph xml-lang="en-US" id="par_idN10672" role="paragraph" l10n="NEW">You see the Mail Merge Wizard dialog. The following is an example of one of many possible ways to navigate the wizard's pages:</paragraph> 51</listitem> 52<listitem> 53<paragraph xml-lang="en-US" id="par_idN10676" role="paragraph" l10n="NEW">Select <emph>Start from a template</emph>, and click the <emph>Browse</emph> button.</paragraph> 54<paragraph xml-lang="en-US" id="par_idN10681" role="paragraph" l10n="CHG">You see the <emph>New</emph> dialog.</paragraph> 55</listitem> 56<listitem> 57<paragraph xml-lang="en-US" id="par_idN10685" role="paragraph" l10n="CHG">Select <item type="literal">Business Correspondence</item> in the left list, and then <item type="literal">Modern letter</item> in the right list. Click <emph>OK</emph> to close the Templates dialog, and click <emph>Next</emph> in the wizard.<comment>removed the next two paras</comment></paragraph> 58</listitem> 59<listitem> 60<paragraph xml-lang="en-US" id="par_id2669759" role="paragraph" l10n="NEW">Select <emph>Letter</emph> and click <emph>Next</emph>.</paragraph> 61</listitem> 62<listitem> 63<paragraph xml-lang="en-US" id="par_idN106BD" role="paragraph" l10n="CHG">On the next step of the wizard, click the <emph>Select Address List</emph> button to check that you are using the correct address list. Select an address block type, match the data fields if necessary, and click <emph>Next</emph>.</paragraph> 64</listitem> 65<listitem> 66<paragraph xml-lang="en-US" id="par_idN106C5" role="paragraph" l10n="NEW">Next follows the <emph>Create a salutation</emph> step. Deselect the <emph>Insert personalized salutation</emph> box. Under <emph>General salutation</emph>, select the salutation that you want on top of all letters.</paragraph> 67</listitem> 68<listitem> 69<paragraph xml-lang="en-US" id="par_idN106D5" role="paragraph" l10n="CHG">Click <emph>Next</emph> and finally <emph>Finish</emph> to create the mail merge.</paragraph> 70</listitem> 71</list> 72<embed href="text/shared/00/00000004.xhp#related"/> 73<embed href="text/shared/01/01010100.xhp#vor_und_dok"/> 74<embed href="text/swriter/guide/fields.xhp#fields"/> 75<embed href="text/shared/guide/data_addressbook.xhp#data_addressbook"/> 76<embed href="text/shared/guide/database_main.xhp#database_main"/> 77</body> 78</helpdocument> 79