1*cdf0e10cSrcweir<?xml version="1.0" encoding="UTF-8"?> 2*cdf0e10cSrcweir<helpdocument version="1.0"> 3*cdf0e10cSrcweir 4*cdf0e10cSrcweir<!-- 5*cdf0e10cSrcweir*********************************************************************** 6*cdf0e10cSrcweir * 7*cdf0e10cSrcweir * DO NOT ALTER OR REMOVE COPYRIGHT NOTICES OR THIS FILE HEADER. 8*cdf0e10cSrcweir * 9*cdf0e10cSrcweir * Copyright 2000, 2010 Oracle and/or its affiliates. 10*cdf0e10cSrcweir * 11*cdf0e10cSrcweir * OpenOffice.org - a multi-platform office productivity suite 12*cdf0e10cSrcweir * 13*cdf0e10cSrcweir * This file is part of OpenOffice.org. 14*cdf0e10cSrcweir * 15*cdf0e10cSrcweir * OpenOffice.org is free software: you can redistribute it and/or modify 16*cdf0e10cSrcweir * it under the terms of the GNU Lesser General Public License version 3 17*cdf0e10cSrcweir * only, as published by the Free Software Foundation. 18*cdf0e10cSrcweir * 19*cdf0e10cSrcweir * OpenOffice.org is distributed in the hope that it will be useful, 20*cdf0e10cSrcweir * but WITHOUT ANY WARRANTY; without even the implied warranty of 21*cdf0e10cSrcweir * MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. See the 22*cdf0e10cSrcweir * GNU Lesser General Public License version 3 for more details 23*cdf0e10cSrcweir * (a copy is included in the LICENSE file that accompanied this code). 24*cdf0e10cSrcweir * 25*cdf0e10cSrcweir * You should have received a copy of the GNU Lesser General Public License 26*cdf0e10cSrcweir * version 3 along with OpenOffice.org. If not, see 27*cdf0e10cSrcweir * <http://www.openoffice.org/license.html> 28*cdf0e10cSrcweir * for a copy of the LGPLv3 License. 29*cdf0e10cSrcweir * 30*cdf0e10cSrcweir ************************************************************************ 31*cdf0e10cSrcweir --> 32*cdf0e10cSrcweir 33*cdf0e10cSrcweir 34*cdf0e10cSrcweir<meta> 35*cdf0e10cSrcweir <topic id="textswriterguideform_letters_mainxml" indexer="include"> 36*cdf0e10cSrcweir <title xml-lang="en-US" id="tit">Creating a Form Letter</title> 37*cdf0e10cSrcweir <filename>/text/swriter/guide/form_letters_main.xhp</filename> 38*cdf0e10cSrcweir </topic> 39*cdf0e10cSrcweir </meta> 40*cdf0e10cSrcweir <body> 41*cdf0e10cSrcweir<bookmark xml-lang="en-US" branch="index" id="bm_id3159257"><bookmark_value>serial letters</bookmark_value> 42*cdf0e10cSrcweir <bookmark_value>form letters</bookmark_value> 43*cdf0e10cSrcweir <bookmark_value>mail merge</bookmark_value> 44*cdf0e10cSrcweir <bookmark_value>letters; creating form letters</bookmark_value> 45*cdf0e10cSrcweir <bookmark_value>wizards;form letters</bookmark_value> 46*cdf0e10cSrcweir</bookmark><comment>mw added "serial letters"</comment> 47*cdf0e10cSrcweir<paragraph xml-lang="en-US" id="hd_id3159257" role="heading" level="1" l10n="U" 48*cdf0e10cSrcweir oldref="29"><variable id="form_letters"><variable id="form_letters_main"><link href="text/swriter/guide/form_letters_main.xhp" name="Creating a Form Letter">Creating a Form Letter</link> 49*cdf0e10cSrcweir</variable> 50*cdf0e10cSrcweir</variable></paragraph> 51*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3150502" role="paragraph" l10n="CHG" oldref="1">To create a form letter, you need a text document that contains fields for address data, and an address database. Then you combine or merge the address data and the text document to either print the letters or send them by e-mail.</paragraph> 52*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id0805200801132382" role="note" l10n="NEW">If the document is in HTML format, any embedded or linked images will not be sent with the e-mail.</paragraph> 53*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_idN10653" role="paragraph" l10n="NEW">The <link href="text/swriter/01/mailmerge00.xhp">Mail Merge Wizard</link> helps you to create form letters.</paragraph> 54*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_idN10664" role="heading" level="1" l10n="NEW">To create a form letter</paragraph> 55*cdf0e10cSrcweir <list type="ordered"> 56*cdf0e10cSrcweir <listitem> 57*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_idN1066B" role="paragraph" l10n="NEW">Choose <emph>Tools - Mail Merge Wizard</emph>.</paragraph> 58*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_idN10672" role="paragraph" l10n="NEW">You see the Mail Merge Wizard dialog. The following is an example of one of many possible ways to navigate the wizard's pages:</paragraph> 59*cdf0e10cSrcweir </listitem> 60*cdf0e10cSrcweir <listitem> 61*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_idN10676" role="paragraph" l10n="NEW">Select <emph>Start from a template</emph>, and click the <emph>Browse</emph> button.</paragraph> 62*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_idN10681" role="paragraph" l10n="CHG">You see the <emph>New</emph> dialog.</paragraph> 63*cdf0e10cSrcweir </listitem> 64*cdf0e10cSrcweir <listitem> 65*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_idN10685" role="paragraph" l10n="CHG">Select <item type="literal">Business Correspondence</item> in the left list, and then <item type="literal">Modern letter</item> in the right list. Click <emph>OK</emph> to close the Templates dialog, and click <emph>Next</emph> in the wizard.<comment>removed the next two paras</comment></paragraph> 66*cdf0e10cSrcweir </listitem> 67*cdf0e10cSrcweir <listitem> 68*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id2669759" role="paragraph" l10n="NEW">Select <emph>Letter</emph> and click <emph>Next</emph>.</paragraph> 69*cdf0e10cSrcweir </listitem> 70*cdf0e10cSrcweir <listitem> 71*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_idN106BD" role="paragraph" l10n="CHG">On the next step of the wizard, click the <emph>Select Address List</emph> button to check that you are using the correct address list. Select an address block type, match the data fields if necessary, and click <emph>Next</emph>.</paragraph> 72*cdf0e10cSrcweir </listitem> 73*cdf0e10cSrcweir <listitem> 74*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_idN106C5" role="paragraph" l10n="NEW">Next follows the <emph>Create a salutation</emph> step. Deselect the <emph>Insert personalized salutation</emph> box. Under <emph>General salutation</emph>, select the salutation that you want on top of all letters.</paragraph> 75*cdf0e10cSrcweir </listitem> 76*cdf0e10cSrcweir <listitem> 77*cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_idN106D5" role="paragraph" l10n="CHG">Click <emph>Next</emph> and finally <emph>Finish</emph> to create the mail merge.</paragraph> 78*cdf0e10cSrcweir </listitem> 79*cdf0e10cSrcweir </list> 80*cdf0e10cSrcweir <embed href="text/shared/00/00000004.xhp#related"/> 81*cdf0e10cSrcweir <embed href="text/shared/01/01010100.xhp#vor_und_dok"/> 82*cdf0e10cSrcweir <embed href="text/swriter/guide/fields.xhp#fields"/> 83*cdf0e10cSrcweir <embed href="text/shared/guide/data_addressbook.xhp#data_addressbook"/> 84*cdf0e10cSrcweir <embed href="text/shared/guide/database_main.xhp#database_main"/> 85*cdf0e10cSrcweir </body> 86*cdf0e10cSrcweir</helpdocument>