1<?xml version="1.0" encoding="UTF-8"?> 2 3<!--*********************************************************** 4 * 5 * Licensed to the Apache Software Foundation (ASF) under one 6 * or more contributor license agreements. See the NOTICE file 7 * distributed with this work for additional information 8 * regarding copyright ownership. The ASF licenses this file 9 * to you under the Apache License, Version 2.0 (the 10 * "License"); you may not use this file except in compliance 11 * with the License. You may obtain a copy of the License at 12 * 13 * http://www.apache.org/licenses/LICENSE-2.0 14 * 15 * Unless required by applicable law or agreed to in writing, 16 * software distributed under the License is distributed on an 17 * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 18 * KIND, either express or implied. See the License for the 19 * specific language governing permissions and limitations 20 * under the License. 21 * 22 ***********************************************************--> 23 24<helpdocument version="1.0"> 25<meta> 26<topic id="textswriterguidereferencesxml" indexer="include"> 27<title xml-lang="en-US" id="tit">Inserting Cross-References</title> 28<filename>/text/swriter/guide/references.xhp</filename> 29</topic> 30</meta> 31<body> 32<bookmark xml-lang="en-US" branch="index" id="bm_id3145087"> 33<bookmark_value>references; inserting cross-references</bookmark_value> 34<bookmark_value>cross-references; inserting and updating</bookmark_value> 35<bookmark_value>tables; cross-referencing</bookmark_value> 36<bookmark_value>pictures; cross-referencing</bookmark_value> 37<bookmark_value>objects; cross-referencing</bookmark_value> 38<bookmark_value>OLE objects;cross-referencing</bookmark_value> 39<bookmark_value>draw objects;cross-referencing</bookmark_value> 40<bookmark_value>updating;cross-references</bookmark_value> 41<bookmark_value>inserting;cross-references</bookmark_value> 42</bookmark> 43<paragraph xml-lang="en-US" id="hd_id3145087" role="heading" level="1" l10n="U"><variable id="references"><link href="text/swriter/guide/references.xhp" name="Inserting Cross-References">Inserting Cross-References</link> 44</variable></paragraph> 45<paragraph xml-lang="en-US" id="par_id3159263" role="paragraph" l10n="CHG">Cross-references allow you to jump to specific text passages and objects in a single document. A cross-reference consists of a target and a reference that are inserted as <link href="text/swriter/guide/fields.xhp" name="fields">fields</link> in the document.</paragraph> 46<paragraph xml-lang="en-US" id="par_id3155860" role="paragraph" l10n="U">Objects with captions and bookmarks can be used as targets.</paragraph> 47<paragraph xml-lang="en-US" id="hd_id3149833" role="heading" level="2" l10n="U">Cross-Referencing Text</paragraph> 48<paragraph xml-lang="en-US" id="par_id3149846" role="paragraph" l10n="U">Before you can insert a cross-reference, you must first specify the targets in your text.</paragraph> 49<paragraph xml-lang="en-US" id="hd_id3156105" role="heading" level="3" l10n="U">To Insert a Target</paragraph> 50<list type="ordered"> 51<listitem> 52<paragraph xml-lang="en-US" id="par_id3153408" role="listitem" l10n="U">Select the text that you want to use as a target for the cross-reference.</paragraph> 53</listitem> 54<listitem> 55<paragraph xml-lang="en-US" id="par_id3153125" role="listitem" l10n="U">Choose <emph>Insert - Cross-reference</emph>.</paragraph> 56</listitem> 57<listitem> 58<paragraph xml-lang="en-US" id="par_id3149634" role="listitem" l10n="U">In the <item type="menuitem">Type</item> list, select “Set Reference”.</paragraph> 59</listitem> 60<listitem> 61<paragraph xml-lang="en-US" id="par_id3149614" role="listitem" l10n="U">Type a name for the target in the <emph>Name</emph> box. The selected text is displayed in the <emph>Value</emph> box.</paragraph> 62</listitem> 63<listitem> 64<paragraph xml-lang="en-US" id="par_id3145110" role="listitem" l10n="U">Click <item type="menuitem">Insert</item>. The name of the target is added to the <item type="menuitem">Selection</item> list.</paragraph> 65</listitem> 66</list> 67<paragraph xml-lang="en-US" id="par_id3156257" role="paragraph" l10n="U">Leave the dialog open and proceed to the next section.</paragraph> 68<paragraph xml-lang="en-US" id="hd_id3153370" role="heading" level="3" l10n="U">To Create a Cross-Reference to a Target</paragraph> 69<list type="ordered"> 70<listitem> 71<paragraph xml-lang="en-US" id="par_id7032074" role="listitem" l10n="NEW">Position the cursor in the text where you want to insert a cross-reference.</paragraph> 72</listitem> 73<listitem> 74<paragraph xml-lang="en-US" id="par_id7796868" role="listitem" l10n="NEW">Choose <emph>Insert - Cross-reference</emph> to open the dialog, if it is not open already.</paragraph> 75</listitem> 76<listitem> 77<paragraph xml-lang="en-US" id="par_id3153392" role="listitem" l10n="U">In the <emph>Type</emph> list, select "Insert Reference".</paragraph> 78</listitem> 79<listitem> 80<paragraph xml-lang="en-US" id="par_id3154256" role="listitem" l10n="U">In the <emph>Selection</emph> list, select the target that you want to cross-reference.</paragraph> 81</listitem> 82<listitem> 83<paragraph xml-lang="en-US" id="par_id3154856" role="listitem" l10n="CHG">In the <emph>Insert reference to</emph> list, select the format for the cross-reference. The <link href="text/swriter/01/04090002.xhp" name="format">format</link> specifies the type of information that is displayed as the cross-reference. For example, "Reference" inserts the target text, and "Page" inserts the page number where the target is located. For footnotes the footnote number is inserted.</paragraph> 84</listitem> 85<listitem> 86<paragraph xml-lang="en-US" id="par_id3155895" role="listitem" l10n="U">Click <emph>Insert</emph>.</paragraph> 87</listitem> 88<listitem> 89<paragraph xml-lang="en-US" id="par_id3148685" role="listitem" l10n="U">Click <emph>Close</emph> when finished.</paragraph> 90</listitem> 91</list> 92<paragraph xml-lang="en-US" id="hd_id3149980" role="heading" level="2" l10n="U">Cross-Referencing an Object</paragraph> 93<paragraph xml-lang="en-US" id="par_id3149992" role="paragraph" l10n="U">You can cross-reference most objects in your document, such as graphics, drawing objects, OLE objects, and tables, so long as they have a caption. To add a caption to an object, select the object, and then choose <link href="text/swriter/guide/captions.xhp" name="Insert - Caption"><emph>Insert - Caption</emph></link>.</paragraph> 94<list type="ordered"> 95<listitem> 96<paragraph xml-lang="en-US" id="par_id3147123" role="listitem" l10n="U">Click in the document where you want to insert the cross-reference.</paragraph> 97</listitem> 98<listitem> 99<paragraph xml-lang="en-US" id="par_id3150212" role="listitem" l10n="U">Choose <emph>Insert - Cross-reference</emph>.</paragraph> 100</listitem> 101<listitem> 102<paragraph xml-lang="en-US" id="par_id3150236" role="listitem" l10n="U">In the <emph>Type</emph> list, select the caption category of the object.</paragraph> 103</listitem> 104<listitem> 105<paragraph xml-lang="en-US" id="par_id3150942" role="listitem" l10n="U">In the <emph>Selection</emph> list, select the caption number of the object that you want to cross-reference.</paragraph> 106</listitem> 107<listitem> 108<paragraph xml-lang="en-US" id="par_id3150968" role="listitem" l10n="CHG">In the <emph>Insert reference to</emph> list, select the format of the cross-reference. The <link href="text/swriter/01/04090002.xhp" name="format">format</link> specifies the type of information that is displayed as the cross-reference. For example, "Reference" inserts the caption category and caption text of the object.</paragraph> 109</listitem> 110<listitem> 111<paragraph xml-lang="en-US" id="par_id3150535" role="listitem" l10n="U">Click <emph>Insert</emph>.</paragraph> 112</listitem> 113<listitem> 114<paragraph xml-lang="en-US" id="par_id3151092" role="listitem" l10n="U">Click <emph>Close</emph> when finished.</paragraph> 115</listitem> 116</list> 117<paragraph xml-lang="en-US" id="hd_id3151115" role="heading" level="2" l10n="U">Updating Cross-References</paragraph> 118<paragraph xml-lang="en-US" id="par_id3153594" role="paragraph" l10n="U">To manually update the cross-references in a document, press F9.</paragraph> 119<paragraph xml-lang="en-US" id="par_id7321390" role="tip" l10n="NEW">Choose <emph>View - Fields</emph> to switch between viewing the reference names and the reference contents.</paragraph> 120<embed href="text/shared/00/00000004.xhp#related"/> 121<embed href="text/swriter/guide/references_modify.xhp#references_modify"/> 122<embed href="text/swriter/guide/hyperlinks.xhp#hyperlinks"/> 123<embed href="text/shared/guide/hyperlink_insert.xhp#hyperlink_insert"/> 124</body> 125</helpdocument> 126